Administrative Specialist III

Arkansas State University; Jonesboro (AR); On-site; USD 27,000 - 33,000; Full time

Job summary

Arkansas State University in Jonesboro seeks an Administrative Specialist III to coordinate office activities, prepare reports, and develop administrative policies under supervision.

The role handles phones, mail, document production, and budget reporting, with routine tasks across multiple programs. Strong communication and organizational skills are essential for success in a busy office setting.

Qualifications

• High School Diploma or equivalent required.
• Prefer training in business management or related field.
• Experience with budget reporting and administrative tasks.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Answers phones and directs calls to appropriate parties.
• Handles walk-in traffic and mail.
• Maintains information banks for programs and budget reports.
• Types and proofreads documents including letters and reports.
• Performs general office duties and inventories orders supplies.
• Maintains files, records, logs, and retrieves information as requested.
• Assists with Banner tasks: requisitions, faculty travel, class schedules.
• Supports other administrative specialists as needed.
• Contributes to policy development and administrative procedures.

Skills

Math & Stats

Computers & software

Report writing

Policy interpretation

Time management

Communication

Education

HS Diploma or GED

Business administration coursework

Job description

Employment Status

Full time (29-40 Hrs)

Type of Employment

Staff

# of openings

1

Location

ASU-Jonesboro

Proposed Salary Range

$30,000.00

Closing

11/23/26

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities

• Answers telephone and directs calls to appropriate parties
• Handles walk-in traffic
• Maintains information banks for programs
• Handles correspondence/mail
• Types and proofreads various documents including letters, memoranda, reports, forms, laboratory manuals, etc.
• General office duties
• Inventories and orders supplies
• Maintains various computerized and paper files, records, logs, and retrieves information upon request
• Maintains budget reports for the department
• Assists with Banner related tasks to include: processing requisitions, entering faculty travel, editing class schedules
• Assists other administrative specialists in the college as necessary
• Other duties as assigned

Knowledge/Skills/Abilities

• Knowledge of basic principles and practices of mathematics and statistics.
• Knowledge of computers and software applications.
• Ability to prepare, present, interpret, and review oral and written information and reports.
• Ability to interpret and apply policies and procedures.
• Ability to analyze financial records and prepare reports.
• Ability to plan, organize, and prioritize daily, weekly and monthly tasks.
• Willingness and ability to learn new procedures, tasks, and information.
• Excellent communication skills and team-based mindset

General Days/Hours

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Preferred Qualifications

The successful candidate will have at least one year of training or coursework in business management or a related field, and at least two years of work experience in a business office or a position requiring strong customer service skills.

Minimum Qualifications

The formal education equivalent of a High School Diploma is required

E-Verify Participation Notice

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf