Administrative Specialist III

NONPF; Beebe (AR); On-site; USD 27,000 - 33,000; Full time

Job summary

NONPF is seeking an Administrative Specialist II at ASU-Beebe campus to perform reporting, data collection, and general office duties. The role includes coordinating degree center activities, assisting with admissions, and supervising work-study students.

Requirements include a high school diploma equivalent and at least one year of related experience; strong computer and record-keeping skills are essential. Typical hours are Mon-Fri 8am-5pm with some additional time as needed.

Qualifications

• High school diploma equivalent required.
• At least 1 year of related work experience.
• Familiarity with record-keeping procedures and basic data handling.
• Proficiency with computers and common software applications.

Responsibilities

• Schedule testing appointments, proctor tests and return exams.
• Recruit, hire, schedule and supervise work-study students; approve their time.
• Assist with admissions and registration processes for students.
• Support degree center coordination, including budget and room assignments.
• Provide reports and information to university personnel; schedule classes on campus Beebe.
• Maintain filing systems and assist students with campus resources.

Skills

Record keeping

Mathematics knowledge

Statistics knowledge

Computer software

Education

High school diploma equivalence

Job description

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Beebe

Proposed Salary Range:

$30,000.00

Closing:

10/24/26

Please note:

All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Collects, copies and prepares materials and tests for A-State Jonesboro faculty
• Schedules testing appointments, proctors tests and returns exams by various methods
• Recruits, hires, schedules, and supervises work-study students. Also approves their time in Banner
• Schedules advising appointments for A-State students with advisors who are coming to our campus to meet with their advisees
• Assists students with admission and registration processes
• Assists with recruitment for the A-State degree center. Is the primary contact for students seeking degrees through the degree center in areas outside of nursing and education
• Provides direction to degree center students who need help navigating the various departments on the Jonesboro campus when seeking information
• Works with Distance Education at Jonesboro in assigning rooms and produces paper schedules for distribution through the degree center
• Orders degree center supplies, assists with travel authorizations/expenses as needed, helps degree center coordinator with the budget, etc. (this is a new responsibility as of this year so we aren't quite sure what all will be involved)
• Provide reports and information as needed to A-State and ASU personnel. Schedules classes on the A-State-Beebe campus
• Establish and maintain computerized and paper files
• Assists A-State students with Wi-Fi and computer access while on the Beebe campus
• Assists with A-State graduation ceremonies for the degree center
• Other duties as assigned

Knowledge/Skills/Abilities:

• Knowledge of record keeping procedures
• Knowledge of the principles and practices of mathematics and statistics
• Knowledge of work-related subject area
• Knowledge of computers and software applications

• Ability to conduct research and compile data into report form
• Ability to establish and maintain filing systems
• Ability to operate standard office equipment
• Ability to analyze documents to determine compliance with rules, regulations, and procedures
• Ability to communicate both orally and in writing

General Days/Hours:

• Monday - Friday
• 8:00 a.m. - 5:00 p.m.
• Additional hours as requested and/or needed
• Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Work closely with all Departments, the Registrar's office and ITS to assist students and the problems that might arise

Minimum Qualifications:

• The formal education equivalent of a High School Diploma
• One (1) years of experience in a specialized or related area applicable to work performed

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf