Administrative Specialist III-Student Services

Arkansas State University-Beebe; Beebe (AR); On-site; USD 24,819 - 30,334; Full time

Job summary

Arkansas State University-Beebe is looking for an Administrative Specialist III for Student Services to provide high-level administrative support to the Vice Chancellor. The role includes managing communications, scheduling, and preparing reports.

Applicants should have a minimum of two years of college experience and five years of related work. The position offers a starting salary of $27,577 annually and requires handling confidential information with discretion.

Qualifications

• Knowledge of specialized field equivalent to two years of college.
• Five years of related experience or training.
• Ability to handle confidential information professionally.

Responsibilities

• Provide administrative support to the Vice Chancellor for Student Services.
• Prepare correspondence and reports for internal and external use.
• Assist in the preparation and maintenance of department budgets.

Skills

Knowledge of basic accounting

Computer skills

Customer service

Education

Two years of college experience or equivalent

Tools

Banner

Argos

Job description

Position Type

Non Classified

Job Title

Administrative Specialist III-Student Services

Classification Title

Administrative Specialist III

Campus Location

ASU Beebe

General Description

The Administrative Specialist to the Vice Chancellor for Student Services provides high-level administrative and operational support to the Office and Division of Student Services. This position assists the Vice Chancellor with correspondence, scheduling appointments, preparing reports, managing communications and serving as a liaison between students, staff, and departments.

Essential Duties and Responsibilities

• Perform general administrative duties to support the Vice Chancellor for Student Services, including answering telephone, making copies, and developing correspondence as needed. Provides customer service as point of contact for students, faculty, staff and visitors via phone, email, and/or in‑person.
• Prepare correspondence, reports, memos, agendas, and presentations for internal and external use as requested. Process mail in/out, track deadlines and assist in monitoring department projects and initiatives. Attend meetings and take minutes upon request.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide administrative support for student services events, programs, and outreach efforts.
• Assist in the preparation and maintenance of department budgets, including purchase orders, requisitions, and expense tracking as needed.
• Create and maintain files for appeals, complaints, grievances, student conduct and Title IX cases.
• Support communication between the Vice Chancellor and Student Services departments including Advising and Learning, Counseling, Financial Aid, Registrar, Admissions, Student Life, Student Support Services and others.
• Other duties as logically associated with the position are assigned.

Required Qualifications

Knowledge of specialized field (however acquired), such as basic accounting, computer, etc., equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 5 years of related experience and/or training or equivalent combination of education and experience.

Preferred Qualifications

• Familiarity with Banner, Argos, or other student information systems.
• Experience supporting senior‑level administrators in a college or university setting.
• Understanding of FERPA and student confidentiality standards.

Minimum Salary or Salary Range

$27,577

Physical Demands

Walk: regularly
Sit: frequently
Use hand to finger, handle, or feel: regularly
Reach with hands and arms: regularly
Climb or balance: occasionally
Stoop, kneel, crouch or crawl: occasionally
Talk or Hear: continuously
Up to 10 pounds: regularly
Up to 25 pounds: occasionally

Sight Requirements

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement

This position will be subject to a pre‑employment criminal, sex‑offender registry background check. In cases where pre‑determined, an additional financial/credit history/background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements

Both

ASU Beebe EEO Statement

Arkansas State University‑Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Other Information

Post Number: NC3382014
Posting Date: 05/22/2026

Required Legal Information

Know Your Rights: https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf
Family and Medical Leave Act (FMLA) English: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlan.pdf Spanish: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf
Employee Polygraph Protection Act: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf