Administrative Specialist III

City of Conroe; Conroe (TX); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

retirement plan

Paid time off

Pool & recreation center access

Job summary

The City of Conroe seeks an Administrative Specialist III to manage a range of office tasks for the Center office, including correspondence, public inquiries, and customer service. Responsibilities include handling purchase orders, invoicing, petty cash, and supervising part-time staff while coordinating schedules.

The role requires ability to juggle multiple tasks with interruptions. Candidates should have strong MS Office skills and a track record of accurate clerical work, cash handling, and

Qualifications

• High school diploma or equivalent required.
• Two years of related experience expected.
• Ability to obtain relevant certifications and comply with payroll policy.

Responsibilities

• Provide administrative duties for Center office, including correspondence and handling public calls.
• Assist and direct part-time employees and maintain employee schedules.
• Process purchase orders, invoicing, vending, and petty cash.

Skills

Multitasking

Customer service

Communication

Office software

Cash handling

Independent decision making

Policy understanding

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary: The Administrative Specialist III provides overall administrative duties of the Center office, such as correspondence, calls from the public, customer service, purchase orders, invoicing, vending, petty cash, assist and direct part-time employees and maintain employee schedules. This individual must be able to perform multiple tasks with continuous interruptions.

QUALIFICATIONS

Education and Experience: High school diploma or equivalent and two years of related experience.

Special Requirements: Ability to obtain relevant certifications. Must comply with City of Conroe direct deposit payroll policy.

KNOWLEDGE, SKILLS AND ABILITIES

• Skilled in current computer software (ex. Microsoft Office, Word, Excel, Access, Outlook, etc.)
• Knowledge in answering multi-line telephones, typing and basic clerical duties.
• Ability to manage multiple tasks simultaneously with little or no supervision and make decisions independently.
• Excellent customer service skills to work with public, employees, supervisors, vendors, City administration and elected officials.
• Understand and enforce the City of Conroe and departmental policies and procedures.
• Understand and follow written and oral instructions.
• Knowledge in accounting for tracking expenditures, cash flow and invoicing; must have cash handling experience.

PHYSICAL DEMANDS

The work is medium and requires the ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, talking, visual acuity, and walking. Some exposure to the elements may be required.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $23.12 hourly.

EQUAL OPPORTUNITY EMPLOYER

The City of Conroe is an Equal Opportunity Employer

BACKGROUND CHECK AND SUBSTANCE ABUSE SCREENING

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.