Accounts Payable Specialist

City of Conroe; Conroe (TX); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Free pool and recreation center access

Job summary

The City of Conroe is seeking an Accounts Payable Specialist to support the accounting operations by reviewing and processing vendor invoices and payments in accordance with internal controls.

You will maintain AP records, coordinate with departments and vendors to resolve discrepancies, and assist with audits and other accounting tasks. This position requires attention to detail and the ability to work independently and with teams.

Qualifications

• High school diploma or GED required.
• Three years of accounting, bookkeeping, accounts payable, or related financial experience required.
• Education in accounting, finance, business administration, or a related field preferred.

Responsibilities

• Review, verify, and process vendor invoices and other payments.
• Maintain accurate accounts payable records and resolve discrepancies with City departments and vendors.
• Administer designated credit card and utility account records.
• Support audit and reporting requirements and assist with other accounting functions.

Skills

Accounts payable

Incode

Invoice processing

Discrepancy resolution

Record keeping

Communication

Attention to detail

Teamwork

Education

High School Diploma

Accounting/Finance background preferred

Tools

Incode

Job description

JOB SUMMARY

Under the direction of the Accounting Manager, the Accounts Payable Specialist supports the City's accounting operations by reviewing, verifying, and processing vendor invoices and other payments in accordance with established procedures, approval requirements, and internal controls. This position maintains accurate accounts payable records, coordinates with City departments and vendors to resolve discrepancies, administers designated credit card and utility account records, supports audit and reporting requirements, and assists with other accounting functions.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED required.
• Three years of accounting, bookkeeping, accounts payable, or related financial experience required.
• Education in accounting, finance, business administration, or a related field preferred.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting principles and accounts payable procedures.
• Ability to review invoices and supporting documentation for accuracy, completeness, proper coding, and approvals.
• Ability to enter, verify, and maintain financial transactions in the financial system (Incode), including invoices, receipts, manual checks, and related records.
• Ability to prepare, print, verify, and distribute checks and payment documents.
• Ability to research discrepancies, resolve payment issues, and respond to questions from City employees and vendors.
• Ability to organize and prioritize multiple tasks, meet payment deadlines, and maintain accurate records.
• Strong attention to detail, organizational skills, and written and verbal communications skills.
• Ability to work independently and collaboratively with other departments.

PHYSICAL DEMANDS

The work is sedentary and requires the ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: balancing, crouching, feeling, fingering, handling, hearing, kneeling, mental acuity, reaching, repetitive motions, speaking, talking, visual acuity, and walking.

BENEFITS

• medical, dental, vision and life insurance
• retirement plan
• employee assistance program
• paid time off
• free membership at the City's pool and recreation center facilities
• Starting salary for this position is 24.28 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.