Administrative Specialist II - Medical Services - Central Regional Hospital

State of North Carolina; Raleigh (NC); On-site; USD 37,000 - 42,000; Full time

Job summary

The State of North Carolina is seeking an Administrative Specialist II for Central Regional Hospital. This role involves providing administrative support to the Chief Medical Officer and the Medical Staff, ensuring smooth operations between various departments, and maintaining license records. Candidates should possess strong organizational and communication skills, with a high school diploma and four years of related experience preferred. This is a full-time position eligible for comprehensive state benefits.

Benefits

Health insurance options

Standard and supplemental retirement plans

Paid vacation and sick leave

Qualifications

• Four years of related administrative experience.
• Ability to interpret and process documents for program administration.
• Experience scheduling and coordinating appointments.

Responsibilities

• Provides administrative and clerical support to the Chief Medical Officer.
• Keeps track of all licenses and ensures updates.
• Acts as a liaison between supporting units and vendors.

Skills

Strong organizational skills

Recordkeeping skills

Strong communication skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Specialist II - Medical Services - Central Regional Hospital

Administrative Specialist II - Medical Services - Central Regional Hospital

1 week ago Be among the first 25 applicants

Central Regional Hospital

We are currently recruiting for an Administrative Specialist II at Central Regional Hospital (CRH).

Description of Work

Central Regional Hospital

We are currently recruiting for an Administrative Specialist II at Central Regional Hospital (CRH).

This position serves as the Administrative Assistant to the Chief Medical Officer of Central Regional Hospital. This position also provides administrative and clerical support to the CRH Medical Staff, Continuing Medical Education, Medical Staff Committees, Residency Training functions, and Medical Division Departments, including liaising between supporting units, Business/Budget Offices, Purchasing, Accounts Payable, and vendors.

The Chief Medical Officer directs all medical, dental and psychiatric services and has overall responsibility for the quality of patient care. The Chief Medical Officer provides for the proper clinical supervision and performance evaluation of all clinical staff members, in collaboration with the medical staff.

The Chief Medical Officer’s Office also serves as the Medical Staff Office, the Medical Staff Credentialing Office, the Continuing Medical Education (CME) Office, the Research Committee (Institutional Review Board [IRB]) Office and Residency Training Office.

Job Duties Include But Are Not Limited To

• Answering the telephone for the Chief Medical Officer's office.
• Typing correspondence.
• Typing meeting minutes.
• Keeps track of all licenses (Medical license, DEA license). Ensures that staff are aware when they need updating and reminds Medical Staff as necessary, requesting copies for their Medical Staff records.
• Sends out letters and applications for credentialing, requesting copies of pertinent information for their records.
• Sends out notices of Continuing Medical Education Meetings.
• Process requisition of supplies and equipment for units supported by the position.
• Assist, as requested, in stocking of supplies for units.
• Assist, as requested, in the inventory of supplies for units.
• Assist, as requested, in Invoice Processing.
• Liaison between supporting units, Business/Budget Offices, Purchasing, Accounts Payable and vendors.
• Enter data into eProcurement and monitor orders submitted.
• When required, order items via P-Card and monitor orders submitted.
  
  

The normal work hours for this position are 8:00 a.m. to 5:00 p.m. Monday - Friday however flexibility is required to meet hospital needs. This is a full-time position and eligible for the full State benefits package including health insurance and retirement. This position is designated Mandatory and must report or stay over during adverse weather.

About Central Regional Hospital (CRH): CRH is a State-of-the Art psychiatric hospital located in Butner, NC. Our location is ideal with four seasons, mild temperatures and provides an easy commute to the N.C. mountains or beaches. Butner possesses small town charm but is within 30 minutes of a major metropolitan area including Research Triangle Park, Raleigh, Chapel Hill, and Durham, NC. The people we serve are at the heart of our facility. Our team is critical to the mission of the hospital. We strive to create an environment in which every team member contributes to the overall success of the hospital to positively impact the lives of those around them and the individuals we serve.

About the Department of Health and Human Services: The NC Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.

Compensation and Benefits: The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the NC DHHS Benefits and Wellness website for more information.

Knowledge, Skills And Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they clearly possess all of the following:

• Strong organizational and recordkeeping skills to collect, organize, and analyze data accurately and effectively.
• Ability to interpret and process documents for program administration.
• Strong computer skills, particularly with Microsoft Word, Excel and PowerPoint.
• Experience scheduling and coordinating a variety of appointments, meetings and/or conferences.
• Experience working in a fast-paced professional office setting where planning, prioritizing, and organizing office workflow and procedures are required.
• Strong communication skills and the ability to answer inquiries independently by clearly conveying information and ideas through a variety of media to a wide range of internal and external customers.
  
  

Management Prefers

• Familiarity with professional credentialing programs.
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience;

or

equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

All positions in the Division of State Operated Healthcare Facilities (DSOHF) shall be subject to pre-employment drug testing and criminal record background checks. All facilities within DSOHF are tobacco free environments. The use of tobacco products of any kind including vapor products are prohibited from our campus. All employees are required to adhere to the facility's Vaccination Policy.

Please make sure you complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Applicants will be communicated with via email only for updates on the status of their application. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants.

For technical issues with your applications, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 919-764-7200.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

It is critical to our screening process that your application reflect accurate and detailed information to support your work history to determine qualifications. I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. I have included all of this information within my application. (NOTE: AN ATTACHED RESUME DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION.) Applications that are incomplete or lack sufficient information to evaluate will be considered incomplete and will not be considered. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.) Have you reviewed your application to ensure that your work experience is detailed, accurate and complete?

• Yes
• No
  
  

02

How many years of administrative experience do you have?

• None
• Less than 4 years
• 4 - 10 years
• 10+ years
  
  

03

Please select your highest level of education.

• None
• High School / GED
• Associate degree
• Bachelor's degree
• Master's degree
  
  

04

What is your level of experience with Microsoft Office applications including Word, Excel and PowerPoint? (Please list this experience on your application under previous job duties)

• no experience
• limited- have used some of the applications but not all of them
• moderate- have used all of the applications but not proficient in them
• high- am proficient in all of the applications
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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