Administrative Specialist I - Human Resources - Central Regional Hospital

State of North Carolina; Raleigh (NC); On-site; USD 37,000 - 67,000; Full time

Job summary

The State of North Carolina is seeking an enthusiastic Administrative Specialist I to support the Human Resources team at Central Regional Hospital. This full-time role involves managing personnel records, overseeing timekeeping functions, and working in a dynamic HR environment that emphasizes both collaborative teamwork and individual contributions. Candidates with a high school diploma or GED and two years of administrative experience are encouraged to apply.

Benefits

Comprehensive health insurance options

Paid vacation and sick leave

Retirement plans

Paid parental leave

Qualifications

• High school diploma and two years of related administrative experience required.
• Ability to adjust language for diverse audiences.
• Experience with records management is preferred.

Responsibilities

• Create and manage personnel files for new hires.
• Perform timekeeping functions for assigned areas.
• Maintain compliance with accreditation documents for new hires.

Skills

Ability to explain and interpret information

Data collection and organization

Office equipment and technology utilization

Problem identification and solution development

Effective written communication

Education

High school diploma or GED

Job description

Administrative Specialist I - Human Resources - Central Regional Hospital

Administrative Specialist I - Human Resources - Central Regional Hospital

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Description of Work

Central Regional Hospital

Central Regional Hospital is seeking an energetic, forward-thinking, and passionate team player to join our Human Resources team. The HR office provides a full range of services for approximately 1,800 staff members at Central Regional Hospital, Whitaker Psychiatric Residential Treatment Facility, and Wright School, a state-operated mental health treatment program for children with serious behavioral and emotional problems. This HR office is responsible for the following human resources functions: position management, salary administration, recruitment, employee benefits, workers’ compensation, employee relations, timekeeping, and personnel records management.

Job Duties

The Administrative Specialist I completes all duties related to personnel file records management and timekeeping functions for the assigned areas. This position provides coverage for the HR front desk as needed. Job duties include the following:

• Create personnel files for new hires
• Request and merge personnel files from DHHS facilities/divisions and or other agencies and transfer personnel files to DHHS facilities/divisions or other agencies
• File documents in active and inactive personnel files
• Maintain spreadsheet of required Joint Commission on Accreditation of Healthcare Organizations documents for new hires, monitor for compliance, and follow-up with managers as needed
• Create and deactivate ID badges
• Prepare and ship personnel files to State Archives and archive timekeeping and workers’ compensation files annually
• Perform timekeeping functions for assigned areas
• Provide coverage for the HR front desk as needed
  
  

The normal work hours for this position are Monday-Friday, 8:00am-5:00pm; however, flexibility is required to meet hospital needs. This is a full-time position and eligible for the full State benefits package.

About Central Regional Hospital (CRH): CRH is a State-of-the Art psychiatric hospital located in Butner, NC. Our location is ideal with four seasons, mild temperatures and provides an easy commute to the N.C. mountains or beaches. Butner possesses small town charm but is within 30 minutes of a major metropolitan area including Research Triangle Park, Raleigh, Chapel Hill, and Durham, NC. The people we serve are at the heart of our facility. Our team is critical to the mission of the hospital. We strive to create an environment in which every team member contributes to the overall success of the hospital to positively impact the lives of those around them and the individuals we serve.

About the Department of Health and Human Services: The NC Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.

Compensation and Benefits: The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the NC DHHS Benefits and Wellness website for more information.

Knowledge, Skills And Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must clearly document education/work experience that demonstrates the following:

• Ability to explain and interpret information to customers and staff.
• Ability to compile, assimilate and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.
• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
• Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
• Ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

The DHHS Division of Human Resources (DHR) follows the State Human Resources Employment of Relatives Policy. Applicants who have relatives or people living in the same household, will not be considered for job vacancies in the DHR at those locations. For a complete definition of immediate family member, please see the State Human Resources Workforce Planning, Recruitment and Selection Policy, Section 2, Page 38.

Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal record background checks. Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses. All employees are required to adhere to the facility's Vaccination Policy.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call to schedule an interview or an email notifying you when the job has been filled.

For technical issues with your applications, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 919-764-7200.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

It is critical to our screening process that your application reflect accurate and detailed information to support your work history to determine qualifications. I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. I have included all of this information within my application. (NOTE: AN ATTACHED RESUME DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION.) Applications that are incomplete or lack sufficient information to evaluate will be considered incomplete and will not be considered. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.) Have you reviewed your application to ensure that your work experience is detailed, accurate and complete?]

• Yes
• No
  
  

02

Please select the amount of documented experience you have with Microsoft Office (Word, Excel, Outlook, etc.) products.

• None
• Beginner- Can perform basic functions (i.e. type, save, print)
• Intermediate - Can perform functions such as mail merge, creating forms, spreadsheets, queries, sorting data, etc.
• Advanced - Can perform functions such as merging documents and linking workbooks
  
  

03

Do you have experience with timekeeping functions? If yes, this experience must be clearly documented on your application under Duties to receive qualifying credit.

• Yes
• No
  
  

04

Do you have extensive experience with records management, both printed and electronic files? If yes, this experience must be clearly documented on your application under Duties to receive qualifying credit.

• Yes
• No
  
  

05

Do you have experience in a human resources office? If yes, this experience must be clearly documented on your application under Duties to receive qualifying credit.

• Yes
• No
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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