Administrative Specialist II — City Services & Records

City-of-Dania-Beac; Florida; On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Dania Beach is seeking an Administrative Assistant II to join the Community Development team. This role provides administrative support, handles calendars, public records requests, incoming calls, and prepares materials for meetings and reports, acting as a liaison with staff and the public.

Minimum requirements include a high school diploma and at least two years of progressive administrative experience; four years and government experience are preferred.

Qualifications

• High School Diploma or its equivalent required.
• Minimum of two years of full-time, progressively responsible administrative support experience.

Responsibilities

• Updates information in the New World System or equivalent software.
• Processes public records requests.
• Answers incoming calls, responding to citizen complaints, sorts and distributes division's incoming mail.
• Generates correspondence, memos, agendas, minutes, board packages, permits, orders, requisitions, resolutions, reports, manuals, budgets, and other materials.
• Attends public meetings and assists planning staff as appropriate.
• Compiles and distributes reports, notices, invoices, and other department materials.
• Arranges calendars and coordinates schedules for meetings, travel, and department functions.
• Maintains department logs, budgets, and filing systems.
• Processes confidential or sensitive documents such as personnel forms and invoices.
• Gathers and relays information between staff and outside agencies.
• Provides high level customer service to the public and directs inquiries as needed.

Skills

Administrative support

Public records requests

Interpersonal communication

Education

High School Diploma

Job description

The City of Dania Beach is seeking an Administrative Assistant II to join the Community Development team. This role provides administrative support, handles calendars, public records requests, incoming calls, and prepares materials for meetings and reports, acting as a liaison with staff and the public.

Minimum requirements include a high school diploma and at least two years of progressive administrative experience; four years and government experience are preferred.