Public Sector Administrative Specialist

COH City Of Hialeah; United States; On-site; USD 34,000 - 69,000; Full time

Job summary

City of Hialeah is seeking a skilled administrative assistant to provide confidential support to the department head. The role involves independent judgment, handling correspondence, and managing calendars, with interaction with city officials and the public.

Applicants should have at least two years of college credits in Public or Business Administration and strong knowledge of office equipment and procedures.

Qualifications

• A minimum of two years of college from an accredited school with coursework in Public or Business Administration; two years of administrative support experience preferred.
• Thorough knowledge of modern office equipment, practices and procedures.
• Ability to communicate effectively, both orally and in writing, to the public and City staff.

Responsibilities

• Performs confidential administrative work requiring independent judgment.
• Understands department organization and externally required operations.
• Interprets and applies departmental rules and policies.
• Prioritizes work and prepares correspondence independently.
• Analyzes situations and takes effective action.
• Meets deadlines and responds to public inquiries.
• Works without supervision.
• Operates modern office equipment including a computer.
• Maintains calendars and schedules for department head.
• Maintains records and confidential files.

Skills

Public administration knowledge

Communication skills

Self-motivation

Interpersonal skills

Organization & prioritization

English writing & speaking

Education

Two years of college (Public/Business Administration)

Bachelor's degree (desirable)

Tools

Word processing software

Office equipment operation

Job description

City of Hialeah is seeking a skilled administrative assistant to provide confidential support to the department head. The role involves independent judgment, handling correspondence, and managing calendars, with interaction with city officials and the public.

Applicants should have at least two years of college credits in Public or Business Administration and strong knowledge of office equipment and procedures.