Administrative Specialist III

University of California; Moscow (ID); On-site; USD 32,000 - 47,000; Part time

Job summary

University of Idaho in Moscow seeks an administrative support specialist to assist the Department Agricultural Education, Leadership and Communications. The role involves guiding visitors, students and staff through administrative processes, maintaining calendars, coordinating meetings and travel, and preparing routine documents.

The position emphasizes initiative, problem solving and effective communication within a university setting.

Qualifications

• Provide administrative support and coordinate activities for department or unit.
• Respond to routine questions and assist faculty, staff and students with procedures.
• Maintain calendars, arrange meetings and prepare routine correspondence.

Responsibilities

• Coordinate office functions and maintain records.
• Provide travel arrangements and support for meetings and events.
• Prepare meeting notes, reports, and routine correspondence.

Skills

Administrative support

Office software

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Department Agricultural Education, Leadership and Communications

Location

Location Moscow

Posting Context Statement

The department of Agricultural Education, Leadership and Communications ( AELC ) in CALS at the UI has two undergraduate degree programs. One is focused on agricultural education leading to teacher certification and the other is agricultural science, communication and leadership which aids candidates to help tell the story of agriculture in multiple formats. We also offer an M.S. degree in AELC . Our students come from many states and the department values its interaction and communication with them as they explore opportunities for their future.

Position Overview

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Using complex software (such as financial and personnel records management systems) while completing administrative tasks
• Managing calendars and/or scheduling
• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Physical Requirements & Working Conditions

Degree Requirement

Degree Requirement Listed degree qualification is required at time of application

Posting Information

FLSA Status

FLSA Status Non-Exempt

Employee Category

Employee Category Classified

Pay Range

Pay Range $23.00 per hour or higher depending on education and experience

Type of Appointment

Type of Appointment Fiscal Year

FTE

0.5

Full Time/Part Time

Full Time/Part Time Part Time

Funding

Funding This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date

Posting Date 08/06/2026

Closing Date

Open Until Filled Yes

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
• Academic Careers
• Association of Public and Land Grant Universities (APLU)
• Chronicle
• Facebook
• HigherEd/Academic Impressions
• Higher Ed Jobs
• Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
• Indeed.com
• Inside Higher Ed
• LinkedIn
• Newspaper
• Other Venue
• Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
• University of Idaho Website
• University of Idaho Daily Register
• University of Idaho Employee
• Word of Mouth
• Militaryjob.com
• DSPSjobs.com
• Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)

• * Are you currently authorized to work in the United States of America?
  • Yes
  • No
• * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
  • Yes
  • No