Administrative Specialist III

The Chronicle Of Higher Education, Inc.; Moscow (ID); On-site; USD 24,000 - 25,000; Part time

Job summary

The Chronicle Of Higher Education, Inc. in Moscow, Idaho, is seeking an Administrative Specialist III to provide advanced operational and programmatic support within the Department of Agricultural Education, Leadership and Communications at the University of Idaho.

You will assist visitors, students and staff with a range of administrative tasks and maintain calendars, travel arrangements and meetings. The role requires three years of administrative experience and a high school diploma, and it

Qualifications

• Three years performing administrative or office support functions.
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials.
• Using computer software and applications for word processing, spreadsheets, email and internet research

Responsibilities

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Skills

Three years administrative experience

Composing, proofreading and editing

Word processing, email & internet

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Internet research

Job description

Administrative Specialist III

Posting Number: SP005401P

Division/College: College of Agricultural & LifeSciences

Department: Agricultural Education, Leadership and Communications

Location: Moscow

Posting Context Statement

The department of Agricultural Education, Leadership and Communications (AELC) in CALS at the UI has two undergraduatedegree programs. One is focused on agricultural education leadingto teacher certification and the other is agricultural science,communication and leadership which aids candidates to help tell thestory of agriculture in multiple formats. We also offer an M.S.degree in AELC. Our students come from many states and thedepartment values its interaction and communication with them asthey explore opportunities for their future.

Position Overview

The position works with a high degree of initiative to provideadvanced operational and programmatic support to visitors, studentsand employees by navigating and advising others on a variety ofadministrative processes, procedures and cyclical calendars ofactivities critical to the operation of the unit within the broaderuniversity. The position may serve as first point of contact forthe department while also performing administrative functions suchas researching information and solving problems for faculty, staffand students, and providing program and/or event assistance.

Duties

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Required Experience

• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Providing customer service
• Using complex software (such as financial and personnel records management systems) while completing administrative tasks
• Managing calendars and/or scheduling
• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Physical Requirements & Working Conditions

No additional details provided.

Degree Requirement

Listed degree qualification is required at time of application

Pay and Benefits

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $23.00 per hour or higher depending on education and experience

Type of Appointment: Fiscal Year

FTE: 0.5

Full Time/Part Time: Part Time

Funding: This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 08/06/2026

Open Until Filled: Yes

Special Instructions to Applicants: Applications received by August 20, 2026, will receive first consideration.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.