Administrative Specialist II

Uasys; Pine Bluff (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Arkansas at Pine Bluff invites applications for a clerical position in the Math & Computer Science department. The role coordinates office and academic activities under the Chair's direction and provides daily administrative support including correspondence, phones, scanning, filing, and ordering.

Responsibilities also include arranging meetings, preparing documents, submitting travel forms and reimbursements, maintaining records, and coordinating events such as meetings,

Qualifications

• Required: high school diploma with one year of secretarial training and one year of clerical experience.
• Associate degree or equivalent experience preferred.
• Ability to coordinate office and academic activities and maintain confidentiality.

Responsibilities

• Coordinating office and academic activities under the Chair of Mathematics and Computer Science Department.
• Provides daily administrative support including correspondence, phones, scanning, filing, and ordering.
• Assists with arrangements for upcoming meetings and preparation of documents or materials.
• Prepares and submits travel forms, expense reimbursements, time/leave reports and online requisitions for invoice payments.
• Maintains detailed and accurate records.
• Communicates professionally and confidentially.
• Coordinates events such as meetings, luncheons and special projects.

Skills

Office coordination

Administrative support

Communication

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

• Type of Position: Clerical
• Workstudy Position: No
• Job Type: Regular
• Sponsorship Available: No
• Institution Name: University of Arkansas at Pine Bluff

University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty.

For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries.

You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400.

Department:

Math & Computer Science

Summary of Job Duties:

• Coordinating office and academic activities under the direction of the Chair of Mathematics and Computer Science Department.
• Provides daily administrative support including correspondence, phones, scanning, filing, and ordering.
• Assists with arrangements for upcoming meetings and preparation of documents or materials.
• Prepares and submits travel forms, expense reimbursements, time/leave reports and on-line requisitions for invoice payments.
• Maintains detailed and accurate records.
• Communicate professionally and confidentially.
• Coordinates events such as meetings, luncheons and special projects.

Qualifications:

The minimum requirement is a high school diploma, along with one year of specialized training in secretarial work and one year of clerical experience. However, an associate degree from a regionally accredited institution or equivalent proven experience is preferred.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

• List of three Professional References (name, email, business title)
• Resume

Optional Documents:

• Letters of Recommendation

Special Instructions to Applicants (Please upload all required documents in the \"Resume\" attachment section of your application to be considered for this position) :

Recruitment Contact Information:

Sharron M Williams, Employment Manager

Human Resources

[e-mail]

870-575-8403

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Pre-employment Screening Requirements:

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment.The background checks may include a criminal background check and a sex offender registry check.Required checks are identified in the position listing.A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Benefits Eligible:

Yes