Program Coordinator IV

State of North Carolina - Department of Transportation; North Carolina; On-site; USD 53,000 - 92,000; Full time

Job summary

State of North Carolina - Department of Transportation seeks a Program Coordinator IV (NS) to support Fleet and Materials Management. This role coordinates the Shop Equipment and Tool Replacement program, collaborates with division superintendents, and ensures timely procurement and budget adherence.

Responsibilities include developing project timelines, obtaining vendor quotes, entering requisitions, and preparing recurring reports to guide planning and operational decisions.

Qualifications

• Bachelor's degree from an accredited institution and three years of related experience or equivalent combination of education and experience.
• Strong analytical skills for budgeting, reporting, and decision making.
• Experience coordinating purchases, vendor quotes, and contract activities.

Responsibilities

• Assist Fleet Support Manager in Fleet and Materials Management Unit.
• Coordinate the Shop Equipment and Tool Replacement program with multiple divisions.
• Develop and update program timelines to stay on schedule and within budget; prepare reports for planning and budgeting.
• Oversee equipment and small tool inventories, perform spot checks, and ensure documentation supports timely invoicing.

Skills

Budgeting

Data analysis

Vendor management

Contract administration

Education

Bachelor's degree + 3 years experience

Tools

Procurement software

Job description

AgencyDept of TransportationDivisionState Hwy Administrator - Div of HwysJob Classification TitleProgram Coordinator IV (NS)Position Number60024065GradeNC14About UsIt’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.Description of WorkPlease note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.This is a repost. Previous applicants must reapply to be considered.This position will assist the Fleet Support Manager for Fleet and Materials Management Unit. Coordinates the Shop Equipment and Tool Replacement program. Works with the Equipment Depot Superintendent, and the 14 Division Area Equipment Superintendents to help determine shop equipment needs and procure new or replacement equipment for the shops. Develop and updates program timelines to ensure activities remain on schedule and within budget. Works directly with vendors to obtain quotes and enter in requisitions for shop equipment. Works with NCDOT Purchasing and State Purchase & Contract to establish contracts as needed for shop equipment procurements. Reviews vendor performance, analyzes purchasing options, and recommends cost effective solutions. Analyze program and fleet data and prepare reports that support planning, budgeting, and operational decisions. Includes evaluation of equipment needs, lifecycle data, utilization, repair, operational costs, and readiness metrics. Prepares recurring and special purpose reports to support program planning, budgeting, and management decisions. Oversee the equipment and small tool inventories of the shops at the Equipment Depot, perform spot checks of small tool inventories and assist with managing the annual shop equipment and small tool inventories. Provides guidance on equipment requests, procurement requirements, documentation procedures, and program timelines. Ensure all equipment received is accurately captured in required documentation to support timely invoice payment. Supports cross unit coordination to ensure program alignment with operational needs. Administer the Fleet Vendor Loyalty Program. Specifically, the Ford Pro Parts Loyalty Rewards (PLR) system, to maximize financial earn backs and volume rebates. Track and reconcile bi-annual purchasing data against Fleet Identification Numbers to guarantee 100% recapture of eligible rebate funds. Reinvest recovered loyalty funds strategically into shop budget to procure specialized tools, shop equipment, and inventory. Other duties as assigned.Must be able to legally operate a motor vehicle.The program area for this position includes one or more of the following: working knowledge of the North Carolina procurement process and/or working knowledge of fleet inventory administration.Knowledge Skills and Abilities/Management PreferencesSalary Grade and Salary Range: NC14 $52,592-$92,036Management prefers applicants with the following:Knowledge of the State Procurement Process and applicable purchasing rules and regulationsDemonstrated ability to analyze programs and fleet data and prepare reports that support planning, budgeting, and operational decisionsDemonstrated ability to manage multiple tasks, meet deadlines, and ensure project activities stay on schedule and within budgetDemonstrated ability to establish and maintain effective working relationships with internal and external customersMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor's degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience.In accordance with the Governor’s Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Adrianna N BlackmerEmail:[e-mail]