Administrative Specialist I

NCDOT; Durham (NC); Sur place; USD 39 000 - 69 000; Plein temps

Résumé du poste

NC Department of Transportation in Durham, NC is seeking an Administrative Specialist I to perform administrative and clerical duties for the Division 5 Equipment Unit. The role includes learning SAP and the Beacon system, managing records, processing invoices, creating requisitions and purchase orders, and assisting staff with payroll and travel reimbursements.

The position requires a high school diploma or GED with two years of related experience; strong communication and multi-tasking skills

Qualifications

• High school diploma or GED and two years of related administrative experience; or equivalent combination of education and experience.
• Experience with Microsoft Office programs such as Access, Word, and Excel.
• Experience completing and maintaining records and reports; ability to interpret policies and procedures.

Responsabilités

• Perform administrative and clerical duties for the division
• Answer phones, file and maintain records, and handle mail
• Assist the public with inquiries and problems; act as liaison with other offices
• Process invoices, create requisitions and purchase orders, and handle payroll/overtime/travel advances
• Communicate effectively in writing and verbally; meet deadlines and multi-task as needed

Connaissances

Customer service

MS Office

Records & reports

Policy interpretation

Letter writing

Formation

High school diploma or GED

Outils

SAP

Beacon system

Microsoft Access

Microsoft Word

Microsoft Excel

Description du poste

## Administrative Specialist IApply: Durham County, NC: Full time: Posted Today: End Date: October 24, 2026 (4 days left to apply): JR-126489**Agency**Dept of Transportation**Division**State Hwy Administrator - Div of Hwys**Job Classification Title**Administrative Specialist I (S)**Position Number**60024343**Grade**NC08**About Us**It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.**Description of Work**Description of Work: Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. Position is an Administrative Specialist I and will perform administrative and clerical duties for the Division 5 Equipment Unit. Position will assist maintenance and operations employees, managers, and supervisors when necessary to perform administrative functions. Ability to learn and apply data using in-house computer programs such as SAP and the Beacon system. This is a support role with a significant concentration in records and reports, completing and receiving administrative documents, processing invoices for payment, creating requisitions and creating/maintaining purchase order contracts, completing worker's comp., accident, and other reports as needed. Duties include answering phone, typing forms and correspondence, filing and file management, copying, computer data entry, assisting the public with inquiries/problems, handling/distributing incoming and outgoing mail, assisting employees with personnel related questions/documents and acting as a liaison with other state offices. Ability to interpret policies and procedures, multi-task while meeting deadlines, maintain and order inventory/supplies, process weekly payroll, process overtime, meal reimbursements and travel advances, and other general office duties as required. Perform additional duties as assigned by employee’s supervisor. Must have the ability to accurately use computer, calculator, copier, fax machine, etc. Must be able to work independently. Ability to communicate effectively both orally and in writing. Ability to check and correct correspondence when needed. • Selected applicant must be able to legally operate a motor vehicle.**Knowledge Skills and Abilities/Management Preferences****Knowledge, Skills and Abilities / Competencies**:Salary Grade and Salary Range: NC08 / $39,244 - $68.679**Management prefers applicants with the following:*** Customer service experience, including resolving customer issues* Experience with Microsoft Office using programs such as Access, Word, and Excel* Experience completing and/or maintaining records and reports* Experience interpreting and/or explaining policies, procedures, and laws* Experience with letter writing, using correct spelling, punctuation and proofreading**Minimum Education and Experience of Requirement:**High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.**In accordance with the Governor’s** **Executive Order 303****, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.****It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.**