Administrative Specialist I - Executive Support & Operations

Maryland-National Capital Park and Planning Commission; Riverdale Park (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Maryland-National Capital Park and Planning Commission (M-NCPPC) is seeking an organized Administrative Specialist I to support the Deputy Director of Administration and Development. This role coordinates priorities across the division, manages confidential information, compiles data, and ensures timely, compliant operations.

The position supports program development, policies, and operational initiatives for the Administration and Development Operations, including office management and

Qualifications

• Bachelor's Degree in Human Resource Management, Finance, Business or related field.
• One year of experience in human resource management, finance or business administration.
• Equivalent combination of education and experience totaling 5 years.
• Experience providing administrative support to a senior executive or department leader.
• Experience supervising or leading staff, including seasonal or temporary employees.
• Experience with public-sector purchasing, budget monitoring, or purchase card administration.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).
• Excellent written, verbal, and proofreading skills, with strong attention to detail.
• Discretion and sound judgment in handling confidential and sensitive information.
• Ability to take initiative, manage competing priorities, and work with minimal supervision.
• Strong interpersonal skills and the ability to build effective working relationships.

Responsibilities

• Manage office workflow and set priorities to ensure timely completion.
• May supervise seasonal staff, including scheduling and reviewing their work.
• Develop, recommend, and implement office policies to streamline operations.
• Serve as liaison between office staff and Bi-County departments on personnel, financial, and admin matters.
• Manage records systems (paper and electronic) per Commission requirements.
• Maintain policy references including Administrative Practices and Purchasing procedures.
• Support Deputy Director’s calendar, meetings, and briefing materials.
• Prepare agendas, minutes, and coordinate meeting logistics.
• Coordinate correspondence for signature and track completion.
• Liaise with internal departments, government agencies, and the public.
• Assist with budget monitoring, purchasing, and asset management.

Skills

Office admin

Calendar management

Communication

MS 365

Education

Bachelor’s degree (HR/Finance/Business)

Equivalent experience 5 yrs

Tools

Microsoft 365

Job description

Maryland-National Capital Park and Planning Commission (M-NCPPC) is seeking an organized Administrative Specialist I to support the Deputy Director of Administration and Development. This role coordinates priorities across the division, manages confidential information, compiles data, and ensures timely, compliant operations.

The position supports program development, policies, and operational initiatives for the Administration and Development Operations, including office management and