Executive Administrative Assistant to Division Chief

The Maryland-National Capital Park and Planning Commission - PGC Planning; Largo (MD); On-site; USD 49,000 - 87,000; Full time

Benefits offered by this job

Telework opportunities

Flexible schedules

Onsite fitness center

Free parking

Tuition reimbursement/assistance

Federal student loan forgiveness

Job summary

The Maryland-National Capital Park and Planning Commission - PGC Planning in Largo, MD, seeks an Administrative Assistant III to join its Prince George’s County planning team. The role prioritizes calendar management, materials preparation, budget coordination, and cross-team coordination to support leadership.

The position requires strong communication, proofreading, and organizational skills, plus experience in procurement, budgeting, and MS Office.

Qualifications

• High school diploma or GED.
• 4 years of progressively responsible experience including at least 2 years in admin/clerical support and at least 1 year in administrative management areas.
• An equivalent combination of education and experience totaling 4 years.

Responsibilities

• Serve as a key administrative partner to the Division Chief and leadership team.
• Manage and coordinate complex calendars and scheduling.
• Review briefing materials, agendas, and reports for leadership meetings.
• Track assignments, deadlines, and follow up with leadership.
• Exercise sound judgment in prioritizing and handling confidential matters.
• Coordinate cross-functional assignments and ensure timely deliverables.
• Assist with monitoring division expenditures, budgets, purchase orders, invoices, and financial commitments.
• Review financial documents for accuracy and budget coding.
• Coordinate onboarding and offboarding activities and ensure access and records are addressed.
• Maintain databases, spreadsheets, and tracking systems.
• Provide timely access to accurate administrative information to management.
• Assist with audits, information requests, and compliance activities.
• Coordinate purchasing activities including quotes, documentation, and vendor issues.
• Plan and coordinate meetings, conferences, and events.
• Develop agendas, attendance lists, and logistics plans.
• Arrange meeting rooms, technology, catering, and travel.
• Prepare meeting minutes and track follow-up items.
• Support cross-office special projects.

Skills

Communication skills

Proofreading

Teamwork

Organization

Procurement basics

Budgeting & invoicing

Microsoft Office

Adobe Acrobat

MS Teams

Scheduling meetings

Learning new software

Education

High school diploma or GED

4 years experience (admin/clerical)

4-year education/experience equivalence

Tools

UKG Kronos

Lawson

Job description

The Maryland-National Capital Park and Planning Commission - PGC Planning in Largo, MD, seeks an Administrative Assistant III to join its Prince George’s County planning team. The role prioritizes calendar management, materials preparation, budget coordination, and cross-team coordination to support leadership.

The position requires strong communication, proofreading, and organizational skills, plus experience in procurement, budgeting, and MS Office.