Administrative Specialist I: CMMS & HR/Purchasing

Adult Correction; Woodfin (NC); On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex

Supplemental Benefits

Paid Vacation

Job summary

NC Department of Adult Correction seeks an Administrative Specialist I (S) to provide essential clerical and operational support for the Raleigh Satellite Maintenance Yard, CMMS work orders, asset documentation, time reports, and purchasing workflows.

The role partners with Support Services Business Operations and HR, requiring strong communication, proficiency in Microsoft Office, and experience with documents like Docusign and SharePoint.

Qualifications

• High school diploma or GED with two years of related administrative experience.
• Experience entering, reconciling purchase orders and budgets.
• Strong communication and customer service skills; proficient with MS Office.

Responsibilities

• Enter, track, and close maintenance work orders in the CMMS for multiple facilities.
• Maintain equipment asset inventories, transfers, and surplus records with high accuracy.
• Review and input employee time reports and reconcile vehicle mileage logs.
• Process, monitor, and reconcile purchase requisitions, purchase orders, and e-billing.
• Coordinate interview scheduling and HR documentation.
• Order and maintain inventory of general office supplies and assist with budget tracking.
• Process travel authorizations and reimbursements according to policy.
• Serve as a communication liaison with internal and external stakeholders.

Skills

Purchase orders

Budget expenses

Vendor invoices

Travel reimbursements

Microsoft Office

SharePoint

DocuSign

Education

High school diploma or GED

Tools

DocuSign

SharePoint

Microsoft Office

Job description

NC Department of Adult Correction seeks an Administrative Specialist I (S) to provide essential clerical and operational support for the Raleigh Satellite Maintenance Yard, CMMS work orders, asset documentation, time reports, and purchasing workflows.

The role partners with Support Services Business Operations and HR, requiring strong communication, proficiency in Microsoft Office, and experience with documents like Docusign and SharePoint.