Administrative Specialist I

Adult Correction; Woodfin (NC); Sur place; USD 39 000 - 69 000; Plein temps

Avantages offerts par ce poste

Health Insurance options

Retirement Plans

NCFlex

Supplemental Benefits

Paid Vacation

Résumé du poste

NC Department of Adult Correction seeks an Administrative Specialist I (S) to provide essential clerical and operational support for the Raleigh Satellite Maintenance Yard, CMMS work orders, asset documentation, time reports, and purchasing workflows.

The role partners with Support Services Business Operations and HR, requiring strong communication, proficiency in Microsoft Office, and experience with documents like Docusign and SharePoint.

Qualifications

• High school diploma or GED with two years of related administrative experience.
• Experience entering, reconciling purchase orders and budgets.
• Strong communication and customer service skills; proficient with MS Office.

Responsabilités

• Enter, track, and close maintenance work orders in the CMMS for multiple facilities.
• Maintain equipment asset inventories, transfers, and surplus records with high accuracy.
• Review and input employee time reports and reconcile vehicle mileage logs.
• Process, monitor, and reconcile purchase requisitions, purchase orders, and e-billing.
• Coordinate interview scheduling and HR documentation.
• Order and maintain inventory of general office supplies and assist with budget tracking.
• Process travel authorizations and reimbursements according to policy.
• Serve as a communication liaison with internal and external stakeholders.

Connaissances

Purchase orders

Budget expenses

Vendor invoices

Travel reimbursements

Microsoft Office

SharePoint

DocuSign

Formation

High school diploma or GED

Outils

DocuSign

SharePoint

Microsoft Office

Description du poste

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number 60073690 Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The RSMY Administrative Specialist (Administrative Specialist I) provides essential clerical and operational support to the Raleigh Satellite Maintenance Yard, which manages preventative, scheduled, and emergency maintenance work orders for Wake CC, OSDT Apex, and the Randall/Morgan Street Building Complex within the Computerized Maintenance Management System (CMMS). The ideal candidate will demonstrate proficiency in multiple administrative functions, including entering and managing work orders, maintaining equipment asset documentation, verifying time reports within FIORI, and reconciling vehicle mileage logs. This position works closely with both the Support Services Business Operations and Human Resources teams.

Business Operations responsibilities include processing and tracking purchase requisitions, coordinating purchase orders, ordering office supplies, processing travel requests and reimbursements, and reconciling credit card transactions and e‑billing payments.

Human Resources responsibilities include coordinating interviews for vacant positions, conducting reference checks, and preparing interview recommendation packages for HR review.

Frequent communication with internal and external stakeholders is required, along with strong written and verbal communication skills. Proficiency in Microsoft Office and business/accounting systems is essential.

Job Duties

• Enter, track, and close maintenance work orders in the CMMS for multiple assigned facilities.
• Maintain equipment asset inventories, transfers, and surplus records with high accuracy.
• Review and input employee time reports in FIORI and reconcile vehicle mileage logs.
• Process, monitor, and reconcile purchase requisitions, purchase orders, and e‑billing transactions.
• Coordinate interview scheduling, conduct reference checks, and prepare HR documentation.
• Order and maintain inventory of general office supplies and assist with budget tracking.
• Process employee travel authorizations and expense reimbursements in accordance with policy.
• Serve as a communication liaison for internal and external stakeholders, ensuring timely and professional responses.

Work Location and Schedule

This position has a duty station at the Raleigh Satellite Maintenance Yard in Raleigh, NC.

This is a full-time position (40 hours per week) with State Benefits.

The normal work schedule is Monday – Friday, 8:00am – 5:00pm.

Posting Will Close At

11:59 P.M. the night before the end date.

Salary Grade Range

$39,244.00 - $68,679.00 NC 08

Preferred Qualifications

Applicants who possess the following skills are preferred:

• Demonstrated experience in two or more general administrative tasks: entering, receiving, and reconciling purchase orders; receiving and reconciling budget expenses; receiving and processing vendor invoices; and processing personnel travel reimbursements.
• Demonstrated experience with compiling and assimilating organizational information and successfully explain and interpret that information to clients, customers, and staff.
• Demonstrated experience with customer service and dispute resolution.
• Demonstrated experience with Microsoft Office products and other administrative software.
• Demonstrated experience with Docusign and SharePoint.

Benefits

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

If reasonable accommodation is needed to participate in the job application or interview process, please contact the person as indicated below.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; OR Equivalent combination of education and experience.