Administrative Specialist I

Department of Transportation; Sylva (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Transportation seeks an Administrative Specialist I to support administrative programs and technical operations in the Jackson County Equipment Unit. You will handle typing, filing, mail, and phone contacts while preparing correspondence, meeting minutes, and maintaining files.

Responsibilities include payroll and SAP time entry, personnel tasks, and handling purchases and accounts payable. Strong communication and policy interpretation are essential.

Qualifications

• High school diploma or GED with two years of related administrative experience, or an equivalent combination of education and experience.
• Strong communication skills and ability to interpret and apply policies.
• Experience with payroll and time entry in SAP is preferred.

Responsibilities

• Provide general office support: typing, filing, copying, scanning, mail handling.
• Prepare correspondence, generate meeting minutes, and maintain equipment files.
• Assist the public in person, by phone, and via email; handle phone calls daily.
• Administer payroll and time entry in SAP; manage personnel-related tasks.
• Process inventory, purchase orders, and accounts payable through SAP.

Skills

Customer service

Communication

Office procedures

Education

High school diploma or GED

Tools

SAP

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Specialist I (S) Position Number 60024926 Grade NC08

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

This position is for an Administrative Specialist I located in the Jackson County Equipment Unit. The Administrative Specialist provides essential support to both administrative programs and technical operations by performing a wide range of office and clerical functions. Primary responsibilities include general office duties such as typing, filing, copying, scanning, handling incoming and outgoing mail, and managing daily phone calls. The role also involves preparing correspondence, generating meeting minutes, maintaining construction equipment files, and assisting the public in person, by phone, and through email. Strong communication skills and the ability to interpret and apply policies and procedures are essential. This position is responsible for administering payroll and time entry in the SAP system, as well as managing personnel-related tasks and other assigned office duties. Additional responsibilities include processing inventory, purchase orders, and accounts payable through SAP. This role requires proficiency with office equipment and computer applications, including Microsoft Windows, Word, Excel, PowerPoint, SharePoint, and SAP. The Administrative Specialist I may also be required to work during periods of inclement weather and perform other clerical duties as assigned by supervisors. Management prefers applicants with the ability to legally operate a motor vehicle. Salary Grade and Salary Range: NC08 $39,244-$68,679.

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues.
• Experience with Microsoft Office using programs such as Access, Word, and Excel.
• Experience completing and/or maintaining records and reports.
• Experience with letter writing, using correct spelling, punctuation and proofreading.

The ideal candidate will demonstrate:

• General knowledge of office work procedures, methods, and practices.
• Ability to work independently, prioritize daily tasks, process technical information, and follow oral and written instructions.
• Ability to present information clearly and concisely in oral and written form to communicate with the public, DOT employees and governmental officials.
• Ability to utilize office equipment and other technology (software and systems) to meet work needs.
• Ability to facilitate the flow of work and coordinate office support activities with other staff.
• Candidates should possess excellent composition skills, attention to detail, and consistency with data entry and correspondence.
• Must be able to work in an inside environment including being exposed to significant sitting for long periods of time.
• May require work during non-traditional work hours, including nights, weekends, holidays, and times of emergency.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services.

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience

The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide for details.

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