Administrative Associate II

State of North Carolina - Department of Transportation; North Carolina; In loco; USD 31.000 - 51.000; Tempo pieno

Descrizione del lavoro

The State of North Carolina Department of Transportation is seeking an Administrative Associate II in the Location & Surveys unit. Responsibilities include typing correspondence, processing personnel and safety forms, tracking expenses, and maintaining office files.

The role involves researching payroll, benefits, and property records using GIS and deed data. Applicants should have a high school diploma or GED and at least one year of administrative experience, with preference for experience in

Competenze

• Type correspondence and project reports.
• Prepare, process, and file forms such as personnel forms, safety documents, and property survey documents.
• Track office and employee expenses (rent, utilities, mileage, travel, and expenses) and process payments through EBS/Ariba.
• Maintain field office personnel files.
• Research and answer questions about payroll, medical, retirement, benefits, and related personnel matters.
• Conduct deed and property ownership research using County GIS systems, Tax listings, Register of Deeds, Grantee–Grantor books.

Mansioni

• Type correspondence and project reports.
• Prepare, process, and file forms such as personnel forms, safety documents, and property survey documents.
• Track office and employee expenses and process payments through EBS/Ariba.
• Maintain field office personnel files.
• Research payroll and benefits information and respond to inquiries.
• Research property ownership using GIS, tax listings, and deed records.

Conoscenze

Records management

Reception duties

Office administration

Payroll & benefits inquiries

Data entry

Formazione

High school diploma or GED

Strumenti

Ariba

EBS

Oracle

BSIP

Descrizione del lavoro

AgencyDept of TransportationDivisionState Hwy Administrator - Div of HwysJob Classification TitleAdministrative Associate II (S)Position Number60025240GradeNC02About UsIt’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.Description of WorkPlease note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.The primary purpose of Location & Surveys is to serve as support services in providing engineering analysis, mapping and other data for the design of transportation facilities and the acquisition of property for the construction of transportation facilities.In this role you will:•Type correspondence and project reports.•Prepare, process, and file forms such as personnel forms, safety documents, and property survey documents.•Track office and employee expenses (rent, utilities, mileage, travel, and expenses, etc.) and process payments through EBS/Ariba.•Maintain field office personnel files.•Research and answer questions about payroll, medical, retirement, benefits, and related personnel matters.•Conduct deed and property ownership research using: County GIS systems, Tax listings, Register of Deeds, Grantee–Grantor books•Access GIS and CADD databases to prepare property owner reports and compile deed books.•Enter property owner contact data and maintain related databases.•Operate personal computer, telephone, fax machine, calculator, and printer.•Use software such as Microsoft Word, Excel, Access, Oracle, BSIP, EBS, Ariba, and Internet tools.•Design, establish, and maintain multiple filing systems:•Handle incoming telephone calls and receive office visitorsManagement prefers applicants with the ability to legally operate a motor vehicle.Knowledge Skills and Abilities/Management PreferencesSalary Grade and Salary Range: NC02 $31,200 to $51,249Management prefers applicants with the following:Experience managing records and reports, including preparing, processing, and filing personnel, safety, and projectundefinedExperience supporting personnel functions by maintaining office files, assisting with payroll and benefits inquiries.Experience conducting property research using county GIS systems, tax listings, and deed records, and maintainingundefinedExperience ordering supplies, tracking expenses, processing payments, verifying, and submitting mileage, travel,undefinedExperience providing public contact and reception services, including handling telephone calls, interacting with jobundefinedMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.In accordance with the Governor’s Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Adrianna N BlackmerEmail:[e-mail]