Administrative Associate II

Department of Transportation; North Carolina; Sur place; USD 31 000 - 51 000; Plein temps

Résumé du poste

The NC Department of Transportation is seeking an Administrative Associate II (S) in the Division of Highways. You will support clerical tasks, handle correspondence and reports, and assist with payroll and personnel questions in a public-sector setting.

You will prepare forms, maintain filing systems, track expenses, and assist with property research using GIS and official records. Attention to detail and reliability are essential for success.

Qualifications

• Experience managing records and reports, including preparing, processing, and filing personnel, safety, and project documents.
• Experience supporting personnel functions by maintaining office files and assisting with payroll and benefits inquiries.
• Experience conducting property research using county GIS systems, tax listings, and deed records.

Responsabilités

• Type correspondence and project reports.
• Prepare, process, and file forms such as personnel forms, safety documents, and property survey documents.
• Track office and employee expenses and process payments.
• Maintain field office personnel files and respond to payroll/benefits inquiries.
• Conduct deed and property ownership research using GIS and deed records.

Connaissances

Records management

Payroll inquiries

Property research

Office administration

Public reception

Formation

High school or GED

1 year administrative experience

Equivalent education/experience

Description du poste

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Associate II (S) Position Number 60025240 Grade NC02

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. The primary purpose of Location & Surveys is to serve as support services in providing engineering analysis, mapping and other data for the design of transportation facilities and the acquisition of property for the construction of transportation facilities. In this role you will:

• Type correspondence and project reports.
• Prepare, process, and file forms such as personnel forms, safety documents, and property survey documents.
• Track office and employee expenses (rent, utilities, mileage, travel, and expenses, etc.) and process payments through EBS/Ariba.
• Maintain field office personnel files.
• Research and answer questions about payroll, medical, retirement, benefits, and related personnel matters.
• Conduct deed and property ownership research using: County GIS systems, Tax listings, Register of Deeds, Grantee–Grantor books
• Access GIS and CADD databases to prepare property owner reports and compile deed books.
• Enter property owner contact data and maintain related databases.
• Operate personal computer, telephone, fax machine, calculator, and printer.
• Use software such as Microsoft Word, Excel, Access, Oracle, BSIP, EBS, Ariba, and Internet tools.
• Design, establish, and maintain multiple filing systems:
• Handle incoming telephone calls and receive office visitors

Management prefers applicants with the ability to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC02 $31,200 to $51,249

Management prefers applicants with the following:

• Experience managing records and reports, including preparing, processing, and filing personnel, safety, and project undefined
• Experience supporting personnel functions by maintaining office files, assisting with payroll and benefits inquiries.
• Experience conducting property research using county GIS systems, tax listings, and deed records, and maintaining undefined
• Experience ordering supplies, tracking expenses, processing payments, verifying, and submitting mileage, travel, undefined
• Experience providing public contact and reception services, including handling telephone calls, interacting with job undefined

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may qualify. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government Employee Information

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.