Administrative Specialist I - Division 13 - Division Office

NCDOT; North Carolina; Sur place; USD 39 000 - 69 000; Plein temps

Résumé du poste

NCDOT is hiring an Administrative Specialist I to serve at the Division Headquarters, Buncombe County. The role greets the public, handles calls, and supports a range of administrative duties with SAP, payroll, and purchasing tasks.

The position requires a high school diploma or GED and at least two years of related experience; proficiency in Microsoft Office is essential, with strong communication and organizational skills.

Qualifications

• High school diploma or GED and two years of related administrative experience, or an equivalent combination.
• Experience with SAP and Microsoft Office (Access, Word, Excel) preferred.
• Strong customer service skills with ability to resolve issues and communicate policies clearly.
• Experience in record-keeping, reports, and filing; attention to detail is essential.

Responsabilités

• Greet visitors and serve as front desk representative for the Division Headquarters.
• Answer a multi-line phone system, direct calls, and take messages.
• Perform office tasks: maintain records, prepare reports, file, type correspondence, and handle mail.
• Assist with payroll, inventory, purchase orders, purchasing card reconciliation, and accounts payable in SAP.
• Proficient with computer hardware/software including Windows, Excel, Access, PowerPoint, and SAP.

Connaissances

Customer service

Communication

Office administration

Record keeping

Payroll support

Formation

High school diploma or GED

Two years admin experience

Outils

SAP

Microsoft Windows

Excel

Access

PowerPoint

Word

Description du poste

Administrative Specialist I - Division 13 - Division Office# State of North Carolina Careers## Administrative Specialist I - Division 13 - Division OfficeApply: Buncombe County, NC: Full time: Posted Today: End Date: November 5, 2026 (13 days left to apply): JR-126904**Agency**Dept of Transportation**Division**State Hwy Administrator - Div of Hwys**Job Classification Title**Administrative Specialist I (S)**Position Number**60023211**Grade**NC08**About Us**It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.**Description of Work**Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. This position is an Administrative Specialist I and serves as the front desk representative for the Division Headquarters and provides administrative support as assigned. This individual greets the public, visitors, DOT employees, vendors, and contractors, and must communicate professionally and adapt readily to frequent change. Responsibilities include answering a multi-line telephone system, directing calls to the appropriate person or unit, and taking messages. The position also performs a variety of office assistance tasks in support of administrative, program, and technical operations, including maintaining records, preparing reports, filing, typing correspondence, and handling incoming and outgoing mail. In addition, the position assists with payroll, inventory, purchase orders, purchasing card reconciliation, accounts payable, and other transactions processed through SAP, along with personnel-related and other general office duties. Strong communication skills are essential. Candidates must also be proficient with office equipment and related technology, including Microsoft Windows, Excel, Access, PowerPoint, and SAP. Management prefers applicants with the ability to legally operate a motor vehicle.**Knowledge Skills and Abilities/Management Preferences****Knowledge, Skills and Abilities / Competencies**:Salary Grade and Salary Range: NC08 - $39,244 - $68,679.00 **Management prefers applicants with the following:*** Customer service experience, including resolving customer issues.* Experience with Microsoft Office using programs such as Access, Word, and Excel.* Experience completing and/or maintaining records and reports.* Experience interpreting and/or explaining policies, procedures, and laws.* Experience in record keeping. **Minimum Education and Experience**Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.**EEO Statement**The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.**Recruiter:**Susan Carol Briggs**Email:**[e-mail]