Administrative Specialist - Hybrid Desk Support

RRD Company; Columbus (OH); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RRD is seeking an Administrative Associate to provide a range of administrative support across a site, office, and client environment. The role includes expense/time/invoice entry, calendar management, client interactions, and on-call service tasks.

The position follows a Mon-Fri 8am-5pm EST schedule and is hybrid with one day onsite; training is fully onsite. The role requires strong MS Office skills, attention to detail, and the ability to manage multiple projects while meeting deadlines.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative support experience in a professional organization, preferably in the legal or banking industry.
• Skilled in MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills.
• Familiar with other software programs for providing administrative support.
• Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously.
• Ability to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion.
• Ability to exercise good judgment to make decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability to escalate when needed.
• Ability to maintain professional composure under deadlines.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.
• Ability to communicate professionally both verbally and in writing.

Responsibilities

• Answer telephone, emails, and place service calls when needed.
• Adhere to company policies and client site policies.
• Use equipment and supplies in a cost-efficient manner.
• Perform administrative support tasks including answering phone lines, data entry for expenses/time/invoices, and scheduling.

Skills

Data entry

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

MS Office

Job description

RRD is seeking an Administrative Associate to provide a range of administrative support across a site, office, and client environment. The role includes expense/time/invoice entry, calendar management, client interactions, and on-call service tasks.

The position follows a Mon-Fri 8am-5pm EST schedule and is hybrid with one day onsite; training is fully onsite. The role requires strong MS Office skills, attention to detail, and the ability to manage multiple projects while meeting deadlines.