Administrative Specialist - Funeral & Cemetery Services

Grace Memorial Chapel; Ponca City (OK); On-site; USD 21,000 - 25,000; Full time

Job summary

Grace Memorial Chapel is seeking an Administrator to serve as the face of the location, delivering exceptional customer service to visitors, clients, and the community in person and by phone.

The role provides administrative support to funeral home, cemetery, crematory or combined facilities, handling meetings, memos, notes, reports, and invoices with accuracy and a calm, professional demeanor.

Qualifications

• Two years of administrative support experience.
• Proficient in MS Outlook, Excel, Word and PowerPoint.
• Prior bookkeeping or accounting experience is helpful, but not required.

Responsibilities

• Enters contract details into information system and maintains other related documents.
• Orders and checks memorials to ensure accuracy.
• Processes annual funeral home and cemetery license renewals.
• Codes and scans invoices.
• Processes accounts payable and other accounting support transactions.
• Receives calls and directs to appropriate team members.
• Files and maintains customer information.
• Maintains office and facility supplies and equipment.
• Communicates clearly with grieving families and colleagues with calm professionalism.
• Keeps information up to date and works well independently.

Skills

Administrative support

MS Outlook

MS Excel

MS Word

MS PowerPoint

Education

High School Diploma or Equivalent

Job description

Grace Memorial Chapel is seeking an Administrator to serve as the face of the location, delivering exceptional customer service to visitors, clients, and the community in person and by phone.

The role provides administrative support to funeral home, cemetery, crematory or combined facilities, handling meetings, memos, notes, reports, and invoices with accuracy and a calm, professional demeanor.