Administrator

Grace Memorial Chapel; Ponca City (OK); On-site; USD 21,000 - 25,000; Full time

Job summary

Grace Memorial Chapel is seeking an Administrator to serve as the face of the location, delivering exceptional customer service to visitors, clients, and the community in person and by phone.

The role provides administrative support to funeral home, cemetery, crematory or combined facilities, handling meetings, memos, notes, reports, and invoices with accuracy and a calm, professional demeanor.

Qualifications

• Two years of administrative support experience.
• Proficient in MS Outlook, Excel, Word and PowerPoint.
• Prior bookkeeping or accounting experience is helpful, but not required.

Responsibilities

• Enters contract details into information system and maintains other related documents.
• Orders and checks memorials to ensure accuracy.
• Processes annual funeral home and cemetery license renewals.
• Codes and scans invoices.
• Processes accounts payable and other accounting support transactions.
• Receives calls and directs to appropriate team members.
• Files and maintains customer information.
• Maintains office and facility supplies and equipment.
• Communicates clearly with grieving families and colleagues with calm professionalism.
• Keeps information up to date and works well independently.

Skills

Administrative support

MS Outlook

MS Excel

MS Word

MS PowerPoint

Education

High School Diploma or Equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator

5 days ago Requisition ID: 4112

Salary Range: $15.00 To $18.00 Hourly

The Administrator will act as the face of the location and the company by offering the highest level of customer service and hospitality to visitors, clients, and the community both in person and on the phone. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Essential Functions and Competencies

• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Files and maintains customer information
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Maintains office and facility supplies as well as fax machines, copiers, and network printers
• Good written and verbal communication skills are needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate and timely responses to questions and requests in a calm, professional manner
• Collaborates easily with co-workers, keeps shared information up to date, and works well independently
• Communicates in a timely and effective manner with management
• Excellent attention to detail while simultaneously handling a range of time sensitive tasks

Required Education and Experience

• High School Diploma or Equivalent
• Two (2) years of administrative support experience
• Proficient in MS Outlook, Excel, Word, and PowerPoint
• Prior work experience in bookkeeping or accounting is helpful, but not required

AAP/EEO Statement

Equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veterans and/or any other status or condition protected by law, except where a bona fide occupational qualification exists.