Administrative Specialist: Front Desk & Data Coordinator

Scott County Community Development Agency; Shakopee (MN); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Scott County Community Development Agency in Shakopee, MN is seeking an administrative support specialist to provide receptionist duties, information to staff and the public, and routine data entry.

You will manage documents, records, onboarding support, and special projects while ensuring accuracy and strong customer service. This role operates in a busy county office environment with attention to detail.

Qualifications

• Requires equivalency of high school graduation and two years responsible administrative work.
• Reliable means of transportation for performance of work responsibilities.

Responsibilities

• Answers incoming calls and routes them to proper party; provides general information.
• Greets visitors; handles appointments and walk-ins; maintains office flow.
• Processes documents and reviews for completion; collects missing information from clients.
• Performs data entry, reporting, and financial record keeping; maintains client files.
• Develops and maintains forms, brochures, manuals, and procedures.
• Assists with special projects; supports system implementations and office organization.
• Maintains records retention schedules; purges and logs destruction; retrieves offsite storage files.
• Processes purchase orders and procurement card payments; tracks payments.
• Codes and reconciles financial documents; handles payments.
• Troubleshoots office equipment and software; serves as liaison for staff and vendors.
• Provides general office support, filing, copying, and supply management.
• Manages mail processing and document distribution.
• Assists with onboarding for new staff and schedules meetings.

Skills

Customer Service

Communication

Collaboration

Stewardship

Empowerment

Resiliency

Innovation

Knowledge of English

Microsoft Office

Independent work

Multi-tasking

Typing

Education

High School Diploma or Equivalency

Tools

General office software

Job description

Scott County Community Development Agency in Shakopee, MN is seeking an administrative support specialist to provide receptionist duties, information to staff and the public, and routine data entry.

You will manage documents, records, onboarding support, and special projects while ensuring accuracy and strong customer service. This role operates in a busy county office environment with attention to detail.