Administrative Specialist for Innovative Programs

Tacoma Public Schools; Tacoma, Northern (WA, KY); Hybrid; USD 43,000 - 57,000; Full time

Benefits offered by this job

Full benefits package

Office support

Job summary

Tacoma Public Schools is seeking a dedicated administrative support professional to provide comprehensive secretarial assistance to the Director of Innovative Programs. You will manage data, prepare reports, handle communications, and support budgeting and procurement tasks.

This 1.0 FTE position offers standard 8-hour days, a full benefits package, and a salary level OP5. Salary placement follows experience, with a range based on DOE expectations.

Qualifications

• High school graduation or equivalent with secretarial training.
• 1–3 years of recent, progressively responsible secretarial experience.
• Proficiency in Word processing, spreadsheets, and data entry.

Responsibilities

• Answer calls, greet visitors, route inquiries and maintain confidentiality.
• Organize filing systems and prepare routine correspondence and reports.
• Collect and summarize data; create charts and reports with deadlines in mind.
• Monitor budgets, assist with projections, and track expenditures.
• Process purchases, invoices, and payroll authorizations; support grant activities.
• Use SIS for program data and manage mail and department materials.

Skills

Secretarial practices

Grammar & English usage

Bookkeeping

Budget tracking

Data entry

Word processing

Spreadsheets

Communication

Customer service

Multitasking

Deadline management

Confidentiality

Attendance reliability

Education

High school diploma or equivalent

Secretarial training or computer training

1–3 years secretary experience

Tools

PowerPoint

Quicken

ACCESS

Job description

Tacoma Public Schools is seeking a dedicated administrative support professional to provide comprehensive secretarial assistance to the Director of Innovative Programs. You will manage data, prepare reports, handle communications, and support budgeting and procurement tasks.

This 1.0 FTE position offers standard 8-hour days, a full benefits package, and a salary level OP5. Salary placement follows experience, with a range based on DOE expectations.