Hybrid Administrative Specialist — Dean’s Office

Penn State University; United States; Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Robust benefits package with PTO

Job summary

Penn State University’s College of Information Sciences and Technology seeks an Administrative Assistant at the Intermediate Support level to support the dean’s office. The role includes greeting visitors, preparing documents, scheduling meetings, coordinating calendars, and handling confidential information with discretion.

Responsibilities cover hiring coordination for wage payroll staff, supporting college committees, elections, awards, and events, plus travel, purchasing, and budget-related

Qualifications

• GED or HS diploma required or equivalent
• Minimum of 2+ years relevant administrative experience
• Experience supporting deans/offices is a plus

Responsibilities

• Coordinate hiring for wage payroll employees with onboarding steps
• Provide admin support to college committees (Faculty Awards, Faculty Council)
• Manage college elections: nominations, voting, results, communications
• Oversee awards nominations and event logistics with Events team
• Plan and execute dean’s office events and other duties as needed
• Support financial/operational activities: travel, reimbursements, purchasing, budgeting
• Assist with faculty affairs processes: promotions, tenure, faculty searches
• Coordinate Faculty Mentor processes and meetings for new faculty
• Provide backup calendar support for dean and senior staff
• Review dean’s office guidelines and serve as point of contact for updates
• Improve workflows using Smartsheet
• Serve as backup to dean’s office supervisor and receptionist

Skills

Organizational skills

Attention to detail

Adaptability

Teamwork

Communication skills

MS Office

Education

GED or HS diploma

Tools

MS Office

SharePoint

Smartsheet

Job description

Penn State University’s College of Information Sciences and Technology seeks an Administrative Assistant at the Intermediate Support level to support the dean’s office. The role includes greeting visitors, preparing documents, scheduling meetings, coordinating calendars, and handling confidential information with discretion.

Responsibilities cover hiring coordination for wage payroll staff, supporting college committees, elections, awards, and events, plus travel, purchasing, and budget-related