Administrative Specialist for Aerospace Engineering

wpi; Worcester (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) is seeking an Administrative Associate to provide essential support to the Aerospace Engineering Department 60% of the time and to the School of Engineering 40% of the time. The role includes confidential scheduling, meeting coordination, room reservations, travel reimbursements, and liaison with Facilities, IT, and custodial teams.

Located in Worcester, this position supports the AED leadership and faculty.

Qualifications

• Associate's Degree required.
• Proficiency with Microsoft Office, Zoom, and social media workflows.
• Strong time management, multitasking and organizational skills.
• Ability to collaborate with faculty, staff and students across departments.
• Willingness to learn new skills and adapt to changing priorities.

Responsibilities

• Provide confidential administrative support to the AED head, associate department head, and 14 faculty members.
• Schedule and organize AED meetings and events, arrange room reservations, agendas, materials, catering and AV needs.
• Assist with teaching, project advising and research logistics including printing, copying and conference room reservations.
• Coordinate visiting speakers and candidates, manage travel, lodging and reimbursements following policy.
• Serve as liaison with Facilities, IT and custodial teams, handle work orders and safety/compliance issues.
• Support AED renovation projects, onboarding for new faculty and staff, and marketing/communications tasks for the department.
• Assist in School of Engineering activities: social media updates, website content and newsletters.

Skills

Microsoft Office

Zoom

Social media

Time management

Multitasking

Communication

Education

Associate's Degree

Tools

Workday

Drupal

Job description

Worcester Polytechnic Institute (WPI) is seeking an Administrative Associate to provide essential support to the Aerospace Engineering Department 60% of the time and to the School of Engineering 40% of the time. The role includes confidential scheduling, meeting coordination, room reservations, travel reimbursements, and liaison with Facilities, IT, and custodial teams.

Located in Worcester, this position supports the AED leadership and faculty.