Engineering Administrative Associate

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) is seeking a shared Administrative Associate to provide essential support to the Aerospace Engineering Department (AED) for 60% of a week and the School of Engineering for 40%. You will assist the AED head, associate department head, and 14 faculty members with scheduling, meetings, and daily operations.

Responsibilities include coordinating travel, reimbursements, room reservations, events, and ICT needs, while handling communications, onboarding, and

Qualifications

• Associate’s Degree required.
• 1–2 years of professional experience.
• Proficient in Microsoft Office, Zoom, and social media.
• Knowledge of Workday and Drupal is helpful but not required.
• Strong time management, multitasking and detail orientation.
• Ability to collaborate across departments and learn new skills.

Responsibilities

• Serve as confidential administrative assistant to the AED head, associate department head, and 14 faculty members.
• Schedule and organize AED meetings and events, including committee, seminars, and student group activities.
• Arrange room reservations, distribute agendas, manage materials, and coordinate catering/AV support.
• Assist AED faculty with teaching, project advising, and research needs (printing, copying, scanning, rooms).
• Coordinate travel and lodging, reimbursements, and expense reports per policy.
• Act as main AED liaison with Facilities, IT, custodial, and respond to maintenance and safety issues.
• Manage work orders and safety records; support renovations and lab changes with vendors and PMs.
• Support onboarding for new AED faculty and staff; assist with workspace setup and access.
• Support AED marketing/communications and Drupal website updates; prepare announcements and flyers.
• Provide reception and customer service for School of Engineering and participate in events.

Skills

Time management

Multitasking

Detail-oriented

Organizational skills

Collaboration

Willingness to learn

Education

Associate's Degree

Tools

Microsoft Office

Zoom

Workday

Drupal

Job description

Worcester Polytechnic Institute (WPI) is seeking a shared Administrative Associate to provide essential support to the Aerospace Engineering Department (AED) for 60% of a week and the School of Engineering for 40%. You will assist the AED head, associate department head, and 14 faculty members with scheduling, meetings, and daily operations.

Responsibilities include coordinating travel, reimbursements, room reservations, events, and ICT needs, while handling communications, onboarding, and