Administrative Associate, Aerospace Engineering

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) seeks an Administrative Associate to support the Aerospace Engineering Department 60% and the School of Engineering 40%. The role includes confidential assistance to department leadership, meeting coordination, travel planning, and liaison with Facilities, IT, and vendors.

Responsibilities cover onboarding, event setup, marketing tasks for the School of Engineering, and ensuring smooth operations across multiple groups.

Qualifications

• Associate’s Degree required.
• 1–2 years of experience in a professional setting.
• Proficient in Microsoft Office, Zoom, and social media.
• Workday and Drupal helpful, but not required.
• Excellent time management and multitasking abilities.
• Strong organizational and planning skills.
• Ability to collaborate with staff, faculty and students across multiple departments and divisions within WPI.
• Openness to learning new skills and programs.

Responsibilities

• Serve as confidential administrative assistant to AED head, AED associate head, and 14 faculty.
• Schedule and organize AED meetings and events; arrange room reservations, catering, and AV support.
• Assist AED faculty with teaching, project advising, and research tasks (printing, copying, scanning, room reservations).
• Coordinate travel and reimbursements for visiting speakers and candidates per policy.
• Act as AED liaison with Facilities, IT, custodial; manage work orders and safety/compliance issues.
• Coordinate renovation and equipment installation projects for AED with Facilities and vendors.
• Support onboarding for new AED staff and faculty; provide department info and workspace setup.
• Assist in AED marketing/communications: update Drupal site, create slides, distribute announcements.

Skills

Microsoft Office

Zoom

Social media

Education

Associate’s Degree

Tools

Workday

Drupal

Job description

Worcester Polytechnic Institute (WPI) seeks an Administrative Associate to support the Aerospace Engineering Department 60% and the School of Engineering 40%. The role includes confidential assistance to department leadership, meeting coordination, travel planning, and liaison with Facilities, IT, and vendors.

Responsibilities cover onboarding, event setup, marketing tasks for the School of Engineering, and ensuring smooth operations across multiple groups.