Administrative Specialist, Finance & Operations

University of California, Santa Cruz; California (MO); On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Full benefits

Job summary

University of California, Santa Cruz Police Department is seeking an Administrative Specialist to provide comprehensive administrative support across purchasing, facilities, payroll/personnel, and fiscal operations. The role serves as a liaison with campus departments, other units, and outside agencies, initiating solutions and reporting changes to leadership.

A high level of diplomacy and discretion is required, as this position is essential to the department’s function in a public university

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Solid communication and interpersonal skills, both verbal and written.
• Ability to map confidentiality and maintain discretion.
• Strong organizational and multitasking skills under demanding timeframes.
• Experience conducting complex financial transactions in a fast-paced environment.
• Knowledge of standard accounting principles and practices.
• Advanced computer skills: Word, Excel, email, calendar, and database systems.

Responsibilities

• Provide administrative support across purchasing, facilities, payroll/personnel, and fiscal operations.
• Act as liaison with campus departments, other units, and outside agencies.
• Initiate work, resolve problems, implement solutions, and report changes to leadership.
• Support travel arrangements and prepare pre/post-travel documentation.
• Maintain general ledger-related files and assist with fiscal closing activities.
• Train staff on new fiscal procedures and policy implementation.

Skills

Strong organizational skills

Excellent communication skills

Experience with financial transactions

Team collaboration

Problem-solving

Education

Bachelor’s degree in a related field / equivalent experience

Tools

CruzPay

Banner/FIS

UC Path

CruzBuy

Campus Data Warehouse

Job description

University of California, Santa Cruz Police Department is seeking an Administrative Specialist to provide comprehensive administrative support across purchasing, facilities, payroll/personnel, and fiscal operations. The role serves as a liaison with campus departments, other units, and outside agencies, initiating solutions and reporting changes to leadership.

A high level of diplomacy and discretion is required, as this position is essential to the department’s function in a public university