Accounts Payable & Financial Operations Specialist (Hybrid)

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 94,300,852 - 120,519,336; Full time

Benefits offered by this job

Full Benefits

Job summary

UC Santa Barbara is seeking a detail-oriented finance professional to manage the DFSS departments' accounts payable, accounts receivable, FlexCard, and deposits in a hybrid work arrangement at Navigator Building.

Under general supervision, you will ensure accurate processing, perform reconciliations, and support month-end close while upholding campus policies and delivering reliable vendor and internal customer service.

Qualifications

• Strong oral and written communication skills.
• Strong organizational skills.
• Strong interpersonal skills for interacting with accountants and vendors.
• Proven ability to work effectively in a team environment.
• Strong analytical and problem-solving skills.
• Ability to multi-task in a high-volume environment.
• Solid knowledge of University financial policies and procedures, including travel, entertainment, misc. reimbursement, and purchasing.
• Must have good attention to detail.
• Knowledge of basic accounting principles
• Proficient in MS Office programs. (High proficiency)

Responsibilities

• 60% Accounts Payable - prepares all accounts payable transactions; interfaces with Central Accounting on vendor payments; resolves invoicing price or unit discrepancies.
• 20% Accounts Receivable - prepares all accounts receivable transactions; records invoice recharge billings; inputs costing into systems for proper cost accounting.
• 10% FlexCard - reviews, reconciles, and audits all departmental FlexCard transactions.
• 5% Deposits - deposits checks and cash, verifies accuracy after deposits post.
• 5% Month-End Close and Audits - supports month-end close and responds to internal/external audit requests.

Skills

Strong oral and written communication

Strong organizational skills

Strong interpersonal skills

Teamwork

Analytical and problem-solving skills

Multi-task in high-volume environment

Knowledge of University financial pols

Attention to detail

Basic accounting principles

MS Office proficiency

Education

Preferred Associate's Degree or Bachelor's Degree

Tools

MS Office Suite

Job description

UC Santa Barbara is seeking a detail-oriented finance professional to manage the DFSS departments' accounts payable, accounts receivable, FlexCard, and deposits in a hybrid work arrangement at Navigator Building.

Under general supervision, you will ensure accurate processing, perform reconciliations, and support month-end close while upholding campus policies and delivering reliable vendor and internal customer service.