Accounts Payable & Finance Support Specialist

University of California - Santa Barbara; Santa Barbara (CA); Hybrid; USD 40,432 - 57,941; Full time

Benefits offered by this job

Full benefits

Job summary

University of California, Santa Barbara is seeking a detail-oriented financial services professional to join the DFSS accounts payable/receivable team. The role processes payments, reconciles vendor invoices, handles FlexCard transactions, and manages deposits, under supervision of the Assistant Director of Financial Services.

This position combines accounting accuracy with strong collaboration across departments.

Qualifications

• Strong oral and written communication skills.
• Strong organizational skills.
• Strong interpersonal skills for interacting with accountants and vendors.
• Proven ability to work effectively in a team environment.
• Strong analytical and problem-solving skills.
• Ability to multi-task in a high-volume environment.
• Solid knowledge of University financial policies and procedures, including but not limited to travel, entertainment, misc. reimbursement, and purchasing.
• Must have good attention to detail.
• Knowledge of basic accounting principles
• Proficient in MS Office programs. (High proficiency)

Responsibilities

• 60% Accounts Payable - Prepares all accounts payable transactions. Interfaces with Central Accounting department on vendor payments. Coordinates and resolves vendor invoicing price or unit purchased discrepancies with the purchasing unit. Authorized to settle vendor negotiations regarding invoice errors. Reconciles payments received to vendor statements.
• 20% Accounts Receivable - Prepares all accounts receivable transactions. Records proper invoice recharge billings and Transfer of Expenses. Inputs invoice costing information into Financial, CMMS tracking and billing systems for proper cost accounting categorization.
• 10% FlexCard - Reviews, reconciles, and audits all departmental FlexCard transactions. Maintains approval records for audit control.
• 5% Deposits - Deposits checks and cash, when received. Ensures checks and cash are deposited to the correct accounting strings and verifies for accuracy after deposits have posted.
• 5% Month-End Close and Audits - Provides administrative support for month-end close processes to include data entry of monthly Transfer of Expense and Transfer of Funds, and other duties as assigned. Processes internal and external audit requests for accounts payable, accounts receivable, FlexCard, and Deposit transactions.

Skills

Strong communication

Strong organizational skills

Interpersonal skills

Teamwork

Analytical and problem-solving

Multi-tasking

Attention to detail

Basic accounting principles

MS Office proficiency

Education

Bachelor's degree

Associate's degree

Job description

University of California, Santa Barbara is seeking a detail-oriented financial services professional to join the DFSS accounts payable/receivable team. The role processes payments, reconciles vendor invoices, handles FlexCard transactions, and manages deposits, under supervision of the Assistant Director of Financial Services.

This position combines accounting accuracy with strong collaboration across departments.