Administrative Specialist – Environmental Services

utoledo.edu; Toledo (OH); On-site; USD 28,000 - 36,000; Full time

Job summary

The University of Toledo seeks an Administrative Assistant 2 to provide comprehensive administrative support across the Environmental Services department. The role involves managing calendars, preparing correspondence, and assisting with budget monitoring to facilitate daily operations.

Qualified candidates will have an Associate's degree (or equivalent) and at least one year of secretarial experience; strong communication and data handling skills are essential.

Qualifications

• Associate's degree in business management, secretarial science, or related field required.
• Equivalent education/experience accepted.
• At least 1 year of secretarial experience; higher level preferred.
• Knowledge of office procedures and budgeting processes.
• Ability to analyze data and write reports.
• Strong verbal and written communication skills.
• Able to maintain confidentiality (FERPA/HIPAA or other).
• Typing speed 60 WPM (test may be administered).

Responsibilities

• Provides administrative support across diverse functions to support management.
• Relieves supervision of routine administrative duties and prepares reports.
• Maintains calendars and monitors department budgets and expenditures.

Skills

Organizational skills

Communication skills

Typing 60 WPM

Data analysis

Confidentiality handling

Education

Associate's degree in business management or related field

Tools

Word

Excel

PowerPoint

Outlook

OneDrive

Access

SurveyMonkey

Sign-Up Genius

Microsoft Forms

Job description

The University of Toledo seeks an Administrative Assistant 2 to provide comprehensive administrative support across the Environmental Services department. The role involves managing calendars, preparing correspondence, and assisting with budget monitoring to facilitate daily operations.

Qualified candidates will have an Associate's degree (or equivalent) and at least one year of secretarial experience; strong communication and data handling skills are essential.