Administrative Assistant 2

utoledo.edu; Toledo (OH); On-site; USD 28,000 - 36,000; Full time

Job summary

The University of Toledo seeks an Administrative Assistant 2 to provide comprehensive administrative support across the Environmental Services department. The role involves managing calendars, preparing correspondence, and assisting with budget monitoring to facilitate daily operations.

Qualified candidates will have an Associate's degree (or equivalent) and at least one year of secretarial experience; strong communication and data handling skills are essential.

Qualifications

• Associate's degree in business management, secretarial science, or related field required.
• Equivalent education/experience accepted.
• At least 1 year of secretarial experience; higher level preferred.
• Knowledge of office procedures and budgeting processes.
• Ability to analyze data and write reports.
• Strong verbal and written communication skills.
• Able to maintain confidentiality (FERPA/HIPAA or other).
• Typing speed 60 WPM (test may be administered).

Responsibilities

• Provides administrative support across diverse functions to support management.
• Relieves supervision of routine administrative duties and prepares reports.
• Maintains calendars and monitors department budgets and expenditures.

Skills

Organizational skills

Communication skills

Typing 60 WPM

Data analysis

Confidentiality handling

Education

Associate's degree in business management or related field

Tools

Word

Excel

PowerPoint

Outlook

OneDrive

Access

SurveyMonkey

Sign-Up Genius

Microsoft Forms

Job description

Title: Administrative Assistant 2

Department Org: Environmental Services - 108990

Employee Classification: C1 - Classified Full Time HSC

Bargaining Unit:Professional Staff Association

Primary Location: HSC H

Shift: 1

Start Time: 7:00am End Time: 3:30pm

Posted Salary: 22.70

Float: {bOther1}

Rotate: {bOther2}

On Call: {bOther3}

Travel: {bOther4}

Weekend/Holiday: False

Job Description

Provides administrative support in a diverse range of functions to support management and facilitates the daily work. Assists in program or departmental direction by relieving supervision of routine and non-routine administrative duties. Provides information, prepares correspondence and reports, maintains calendars, monitors budget expenditures for the department, resolves administrative problems and/or makes recommendations on course of action.

Minimum Qualifications

• Associate's degree in business management, secretarial science, or related field is required.
• Equivalent combination of education & work experience can be accepted in lieu of required education.
• At least one (1) year of recent secretarial experience; at a higher level preferred.
• Knowledge of organizational procedures and operations and the ability to analyze and make recommendations.
• Knowledge of general office practices and procedures.
• Knowledge of the methods, principles and techniques associated with research, data collection and report writing.
• Knowledge of generally accepted accounting practices and procedures and the procedures and practices of preparing and controlling operating and capital budgets.
• Knowledge of contract development, administration, and monitoring, as required.
• Knowledge and ability in the use of computers and peripheral equipment such as printers.
• Ability to analyze and interpret data and write reports.
• Ability to deal tactfully and equitably with people and to effectively communicate.
• Ability to use personal computers and applications necessary to collect and analyze data and access and produce budget and procurement documents and changes.
• Ability to effectively communicate and carry out written and/or verbal instruction, detail oriented and accurate.
• Ability to attend meetings.
• Organizational skills, communication skills, and ability to multi-task.
• Manage confidential information and always maintain confidentiality, including FERPA, HIPAA or any other confidentiality requirements/policies.
• Ability to learn and use any University employee information and financial information systems required.
• Typing skills and accuracy of at least 60 WPM (test may be administered)

Preferred:

• Advanced computer skills required including Word, Excel, PowerPoint, Outlook and One Drive. Experience with scheduling, calendars, and e-mail required. Experience with Access, SurveyMonkey and Sign-Up Genius, Microsoft Forms or comparable preferred.
• Knowledge in general office procedures/practices in a healthcare setting preferred.
• Experience with Symplr or another electronic payroll preferred.

Conditions of Employment

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.