Engineering Administrative Assistant I - Career Development

utoledo.edu; Toledo (OH); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Toledo is seeking an Administrative Assistant I for the College of Engineering to support the Office of Academic Affairs and Shah Center for Engineering Career Development. The role involves greeting visitors, handling inquiries, scheduling meetings, and processing employment paperwork with accuracy and discretion.

Qualifications include an associate degree and six months of relevant experience; proficiency with Microsoft Office 365 and Adobe is required.

Qualifications

• Associate’s degree in business management, secretarial sciences, or related field required.
• Six months’ administrative/secretarial experience for an upper-level management position.
• Proficient with Microsoft Office 365 and Adobe; strong confidentiality practices.

Responsibilities

• Greet visitors and answer inquiries; provide information and services.
• Schedule meetings, process paperwork, and assist with event planning.
• Purchase supplies and maintain department records, equipment, and supplies.
• Communicate professionally with students, alumni, donors, and guests.
• Perform duties with accuracy, independence, and strong judgment.

Skills

Customer service

Communication

Professional demeanor

Attention to detail

Multitasking

Independent judgment

Education

Associate’s Degree in business management or secretarial sciences

Tools

Microsoft Office 365

Adobe

Job description

The University of Toledo is seeking an Administrative Assistant I for the College of Engineering to support the Office of Academic Affairs and Shah Center for Engineering Career Development. The role involves greeting visitors, handling inquiries, scheduling meetings, and processing employment paperwork with accuracy and discretion.

Qualifications include an associate degree and six months of relevant experience; proficiency with Microsoft Office 365 and Adobe is required.