Program Administrative Assistant – Community & Outreach

BronxWorks; New York (NY); On-site; USD 51,000 - 53,000; Full time

Job summary

BronxWorks is seeking a full-time administrative support role at the Jerome Avenue Shelter in Bronx, NY. The position supports the SNAP-Ed team, coordinates workshops, and assists Nutrition Educators while handling clerical tasks and events.

The ideal candidate holds a high school diploma (associates preferred) with at least one year of admin experience, strong English communication, and proficiency in Microsoft Office. Bilingual abilities and teamwork are valued in a multi-ethnic community.

Qualifications

• High school diploma or equivalent credentials required, an Associates Degree preferred.
• A minimum of one year of administrative work experience preferred.
• Proficiency in English required; proficiency in a second language preferred.
• Strong oral and written communication, time management and organizational skills are necessary.
• Proficiency in Microsoft Office suite/Office 365 and other standard business technology is required.
• Experience working as part of a team preferred
• Places value on cultural awareness in a multi-ethnic community

Responsibilities

• Provide administrative support to the SNAP-Ed team and BronxWorks Agency.
• Assist PSE Program Coordinator in operating farm stands and implementing the BronxWorks Healthy Retail bodega interventions.
• Assist Nutrition Educators with workshop preparation and planning.
• Attend Community Events to conduct SNAP-Ed promotion, outreach, and recruitment for workshops.
• Utilize Nexonia to process program purchases and staff reimbursement submissions and follow-up.
• Maintain and organize necessary back-up documents such as original receipts, packing slips, invoices.
• Maintain inventory log on a monthly basis for all items purchased, transferred, damaged or discarded.
• Troubleshoot issues with purchases, vendors, deliveries and take corrective action in a timely manner.
• Provide general clerical support - ordering supplies, filing, scanning, word processing, photocopying.
• Answer telephone, take messages, and direct calls to appropriate parties.
• Welcome and greet visitors and program participants or clients.
• Report to, and meet with, supervisor on a monthly basis.
• Complete program reports on a monthly basis or more frequently as required.
• Perform additional duties as assigned by supervisor.

Skills

English proficiency

Second language

Strong communication

Time management

Organizational skills

Education

High school diploma or equivalent

Associates Degree preferred

Tools

Microsoft Office suite/Office 365

Job description

BronxWorks is seeking a full-time administrative support role at the Jerome Avenue Shelter in Bronx, NY. The position supports the SNAP-Ed team, coordinates workshops, and assists Nutrition Educators while handling clerical tasks and events.

The ideal candidate holds a high school diploma (associates preferred) with at least one year of admin experience, strong English communication, and proficiency in Microsoft Office. Bilingual abilities and teamwork are valued in a multi-ethnic community.