Administrative Specialist - Clerical & Scheduling

State-of-Florida; Okeechobee (FL); On-site; USD 32,000 - 40,000; Full time

Job summary

State of Florida's Department of Juvenile Justice seeks a Secretary Specialist to provide clerical and administrative support in Okeechobee. You will handle scheduling, mail, records, travel, and reception duties, using standard office software and JJIS.

The role requires a high school diploma, with 2 years clerical experience preferred. Candidates must have strong communication, organization, and customer-service skills, plus a valid driver's license and willingness to work flexible hours.

Qualifications

• A high school diploma or its equivalent.
• Two years of secretarial or clerical work experience.
• Experience using Microsoft programs to perform routine clerical and administrative duties.
• Experience in performing fiscal, personnel, purchasing, reporting, and other major office functions.
• Experience providing support to a work unit/group.
• A valid driver’s license.

Responsibilities

• Schedules appointments and travel for staff and supervisors.
• Answer all incoming calls and distribute messages.
• Greet visitors and direct them to the appropriate staff or resources.
• Maintain inventory of supplies and ensure proper functioning of office equipment.
• Handle incoming and outgoing mail and prepare responses as needed.
• Type reports, letters, and documents from rough drafts and notes.
• Attend trainings and meetings; complete annual training requirements.
• Provide customer service to internal and external customers.
• Operate general office equipment and use Microsoft programs for routine duties.

Skills

Clerical Skills

Microsoft Office

Customer Service

Time Management

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

JJIS System

E-mail

Internet Explorer

Job description

State of Florida's Department of Juvenile Justice seeks a Secretary Specialist to provide clerical and administrative support in Okeechobee. You will handle scheduling, mail, records, travel, and reception duties, using standard office software and JJIS.

The role requires a high school diploma, with 2 years clerical experience preferred. Candidates must have strong communication, organization, and customer-service skills, plus a valid driver's license and willingness to work flexible hours.