Administrative Specialist - Budget, Scheduling & Payroll

WVU Medicine; Bensley (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

WVUH West Virginia University Hospitals seeks an administrative professional to perform a wide range of office duties in support of department leadership. The role requires strong organizational skills and accurate, timely communications.

Responsibilities include budgeting support, payroll coordination, scheduling, travel arrangements, and maintaining efficient office operations. Proficiency in Microsoft Office and typing 35 wpm are expected.

Qualifications

• High school diploma or equivalent is required.
• Two years of related experience or one year of secretarial training may substitute for experience.

Responsibilities

• Coordinate department communications and support efficient operations.
• Process budgeting tasks: reconcile monthly budgets, prepare cost center tallies, and handle invoices and purchase orders.
• Update Policies & Procedures annually and maintain departmental information.
• Assist employees with forms and information updates.
• Screen calls and visitors to ensure professional department representation.
• Maintain office supply levels and calendar for meetings and events.
• Serve as Payroll representative for the department and coordinate payroll/leave reports.
• Schedule travel arrangements and accommodations.

Skills

Typing 35 wpm

Microsoft Office Proficiency

General office skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

WVUH West Virginia University Hospitals seeks an administrative professional to perform a wide range of office duties in support of department leadership. The role requires strong organizational skills and accurate, timely communications.

Responsibilities include budgeting support, payroll coordination, scheduling, travel arrangements, and maintaining efficient office operations. Proficiency in Microsoft Office and typing 35 wpm are expected.