Administrative Coordinator & Payroll Support

WVU Medicine; Charleston, Northern (WV, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

WVU Medicine is seeking an administrative professional to provide a wide range of duties in support of the department(s) and leadership in Charleston, WV. The role involves coordinating office procedures, maintaining calendars, handling invoices, purchase orders, and payroll-related reports to ensure smooth operations.

The candidate should have a high school diploma, strong Microsoft Office skills, and the ability to type at least 35 wpm.

Qualifications

• High school diploma or equivalent.
• Two years additional training or related experience OR one year of secretarial training.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Coordinating department correspondence to support operations.
• Reconcile monthly budget and prepare invoices and purchase orders.
• Update Policies & Procedures annually and maintain dept information.
• Assist employees with forms and information updates.
• Schedule meetings, manage calendars, and prepare agendas/minutes.
• Process payroll and leave reports for department staff.
• Arrange travel and coordinate conference room scheduling.

Skills

Typing 35 wpm

MS Office

Excel

Education

High school diploma

Tools

Excel

Word

Job description

WVU Medicine is seeking an administrative professional to provide a wide range of duties in support of the department(s) and leadership in Charleston, WV. The role involves coordinating office procedures, maintaining calendars, handling invoices, purchase orders, and payroll-related reports to ensure smooth operations.

The candidate should have a high school diploma, strong Microsoft Office skills, and the ability to type at least 35 wpm.