Administrative Specialist: Bookkeeping & Reporting

Associated-Milk-Producers-Inc.; Portage (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Job summary

Associated Milk Producers Inc. in Wisconsin is seeking an Administrative Support Worker to join our on-site team.

You will perform reports, records management, and invoicing tasks while supporting accounts payable and maintaining confidentiality and HIPAA guidelines. The ideal candidate has a high school diploma and at least one year of bookkeeping or financial experience, with proficiency in Word, Excel and Outlook.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year of bookkeeping, accounting and/or financial experience preferred.
• Experience with Microsoft Word, Excel and Outlook preferred.

Responsibilities

• Report employee safety, food safety and food quality issues to personnel of authority.
• Prepare a variety of reports, correspondence and miscellaneous tasks from rough drafts or reports, ensuring on-time, accurate documents.
• Establish and maintain computerized records system for departmental records, files, and reports, ensuring accuracy and timeliness.
• Process cash payments for in-plant cheese orders.
• Maintain confidentiality and follow HIPAA guidelines.
• Complete special projects as assigned.
• Assist with accounts payable department.
• Organize and schedule appointments and meetings.
• Assist in the preparation of regularly scheduled reports.
• Submit and reconcile expense reports.
• Prepare and monitor invoices.
• Maintain supplies inventory by checking stock levels and expediting orders.
• Carry out clerical duties and administrative processes.
• Write letters and emails on behalf of other office staff.
• Handle sensitive information confidentially.
• Coordinate repairs to office equipment.
• Photocopy and print documents for colleagues.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.

Education

High school diploma or equivalent

Minimum of one year bookkeeping, accounting and/or financial experience

Experience with Microsoft Word, Excel and Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Associated Milk Producers Inc. in Wisconsin is seeking an Administrative Support Worker to join our on-site team.

You will perform reports, records management, and invoicing tasks while supporting accounts payable and maintaining confidentiality and HIPAA guidelines. The ideal candidate has a high school diploma and at least one year of bookkeeping or financial experience, with proficiency in Word, Excel and Outlook.