Administrative Specialist

Sonoco; Winchester (KY); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan with company 匹配

Wellbeing tools and Employee Assistant

Paid time off and holidays

Insurance plans including life and dis

Tuition reimbursement

Job summary

Sonoco in Winchester, KY is hiring an Administrative Specialist to coordinate HR policies, payroll, benefits, onboarding and accounting tasks for a ~100‑employee plant.

You will manage hourly payroll in Kronos, assist during Open Enrollment, support recruitment, process invoices, maintain confidential records and schedule safety trainings. This is a key role in a global packaging leader with strong growth opportunities.

Qualifications

• Proficient with Microsoft Office and HR systems; ability to handle confidential information.
• Strong organizational, communication and ethical standards.
• Able to work in a team, coordinate payroll, benefits, and onboarding processes.

Responsibilities

• Prepare hourly payroll via Kronos and ensure timely processing.
• Facilitate policy administration, enrollment, and benefits coordination.
• Assist in recruiting hourly staff and manage temp agency data entry.
• Interview candidates, complete I-9s and orient new hires.
• Maintain employment records, attendance, evaluations and disciplinary files.
• Handle invoicing, reception duties, and general administrative tasks.

Skills

Microsoft Word

Excel

PowerPoint

Kronos

Workday

Oracle

Coupa

Communication skills

Integrity

Organization

Tools

Kronos

Workday

Oracle

Coupa

Microsoft Word

Excel

PowerPoint

Job description

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of “People Build Businesses” alive.

Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people.

The Administrative Specialist position is responsible for coordinating and applying the Company’s Human Resources policies, procedures and local Human Resource tasks along with accurate entry‑level accounting functions and administrative tasks per management. The primary focus of this position will be on; hourly payroll, orientation, benefit administration and training, invoice processing, and reception duties. This individual must possess the ability to maintain a flawless confidentially level. You must possess the ability to maintain a flawless level of confidentiality supporting a plant size of approximately 100 employees.

What you’ll be doing:

• Prepare hourly payroll function, through utilizing our timekeeping system Kronos.
• Serve as a facilitator to ensure all policies/procedures are administered in a fair and consistent manner.
• Assist employees during “Open Enrollment” for benefits.
• Assist in recruiting hourly employees. Serve as contact with temporary staffing agencies. Perform all data entry functions for the temporary workers to be paid accurately and timely.
• Interview candidates for employment. Work with corporate hourly recruiter to ensure plant is properly staffed.
• Participate in new employee orientation ensuring new employee’s I-9’s are completed timely, reviewing benefits, assisting employees as necessary in completing necessary paperwork.
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• Ensure hourly records are current. File documentation for disciplines and log in database. Maintain employment records, track plant discipline and annual performance evaluations. Maintain employee’s absentee reports, vacation requests and approval processes.
• Be available to all employees to ensure they have an opportunity to communicate questions, comments and concerns regarding employment, benefits, policies, etc.
• Comply with all company policies and procedures.
• Plan and schedule company events and meetings, i.e., Monthly and Annual Safety Week Training and Christmas Dinners for all crews.
• Actively participate in the plant’s safety process.
• Complete other duties as requested by management.

We’d love to hear from you if you are:

• Proficient and computer literate - Microsoft Word, Excel, PowerPoint, Kronos, Workday, Oracle and Coupa.
• Have a high level of integrity, confidentiality, and ethical standards.
• Are highly organized with strong communication skills.

Compensation:

Administrative Specialist: The annual base salary range for this role is from $42,560 - $47,880

At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.