HR Administrative Assistant

Sonoco Products Company; DeForest (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Wellbeing tools and EAP

Paid time off and holidays

Insurance plans including life and dis

Tuition reimbursement

Job summary

Sonoco Products Company in DeForest, WI is seeking a Plant Administrator to support HR and general office duties. You will assist onboarding, benefits enrollment, and payroll processes while ensuring confidentiality and accuracy in a fast-paced environment.

Responsibilities include coordinating new hire onboarding, safety training, FMLA support, and visitor management, with opportunities to contribute across sites and projects. A minimum of 2 years in HR/administrative roles is preferred.

Qualifications

• Minimum of 2 years of general HR or administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with time and attendance and HRIS systems (Workday, UKG, etc.).
• Strong integrity, trust, and ethical standards.
• Ability to maintain confidentiality and communicate clearly at all levels.

Responsibilities

• Assist employees with onboarding, documentation, and I-9 verification; support Workday navigation and benefits enrollment.
• Lead plant orientation programs with HR and plant leadership to improve onboarding.
• Assist with drug testing, pre-employment, and background checks.
• Support hourly payroll processes and seek process improvements.
• Process new hires (badges, timekeeping updates, hire information).
• Conduct employee training including new hire orientation and safety training.
• Assist in administering the FMLA program.
• Support other sites/projects (recruiting, performance management).
• Maintain office operations: ordering, supply management, coordinating meetings, answering calls.
• Greets visitors and enforces visitor safety protocols.

Skills

Microsoft Office Suite

HRIS (Workday/UKG)

Time and attendance

Integrity & confidentiality

Tools

Human Resources

Job description

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of "People Build Businesses" alive.

Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people.

While reporting to the Senior Human Resources Manager,the Plant Administrator serves as a key support resource for the Human Resources team performing a variety of HR administrative functions while also providing administrative support to other departments across the facility. This role is responsible for welcoming and assisting visitors, answering phone calls, and general office duties such as ordering office supplies, meals, etc.

What you'll be doing:

• Assists employees with onboarding processes, documentation, and I-9 verification; helps employees with Workday login and navigation and explaining and enrolling employees in benefits.
• Leads plant orientation programs, engaging with HR team and plant leadership and work to improve program within plant.

• Assists in managing random drug testing, pre-employment, and background check process.

• Supports hourly payroll function and looks for opportunities for process improvement.
• Processes new hourly hires, including issuing badges, updating timekeeping information, and finalizing hire information.
• Holds employee training including new hire orientation and annual safety training.
• Assists in administering FMLA program by tracking leave and issuing forms and information to employees.
• May support activities within other sites and projects related to and not limited to corrective actions, recruiting, and performance management.
• Maintains office operations by performing clerical functions such as ordering meals, ordering office supplies, coordinating company functions/meetings, and answering and directing incoming calls.
• Greets visitors, ensuring they follow proper visitor protocol and safety requirements.
• Other duties as assigned.

We'd love to hear from you if:

• You have a minimum of 2 years of general HR or administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience in time and attendance and working with HRIS (Workday, UKG, etc.).
• Have a high level of integrity, trust, and ethical standards.
• Ability to maintain confidentiality of employee issues and data.
• Strong organizational and multitasking abilities. Attention to detail and accuracy.
• Ability to clearly communicate (written and verbal) to all levels of the organization.
• Ability to adapt to changing priorities and work in a fast-paced environment.

At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.