Administrative Specialist

Weareams; Toronto (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

AMS is a global company focused on inclusive workforce solutions and onboarding excellence. This role supports onboarding activities, ensures data accuracy across systems, and collaborates with recruiters and background-check vendors to deliver a seamless onboarding experience.

You will manage candidate records, onboarding profiles, and documentation within ATS and HR platforms, contributing to hiring goals while maintaining meticulous records across multiple systems.

Qualifications

• Experience in administration, onboarding or recruitment coordination.
• Strong data entry, organization and attention to detail.
• Experience across multiple systems and maintaining accurate records.
• Ability to manage high-volume admin tasks in a fast-paced environment.
• Strong communication and stakeholder management skills.

Responsibilities

• Support onboarding activities and ensure data accuracy across systems.
• Manage candidate records, onboarding profiles and documentation within ATS and HR platforms.
• Collaborate with recruiters, onboarding teams and background check vendors.
• Contribute to hiring and onboarding goals by maintaining tracking across platforms.
• Drive process efficiency with attention to detail, organization and follow-through.

Skills

Administrative experience

Onboarding coordination

Data entry

Stakeholder management

Multi-system experience

Communication

Tools

ATS

HRIS

Rippling

Greenhouse

G-Suite

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Key Accountabilities

What you'll do:

• Use your administrative and data management skills to support onboarding activities and ensure data accuracy across multiple systems.
• Manage candidate records, onboarding profiles, and documentation within ATS and HR platforms.
• Collaborate with recruiters, onboarding teams, and background check vendors to deliver a seamless onboarding experience.
• Contribute to hiring and onboarding goals by maintaining accurate tracking and updating records across multiple platforms simultaneously.
• Drive process efficiency through strong attention to detail, organization, and follow-through.

Skills & Requirements

Must Have

• Demonstrated experience in administration, onboarding, or recruitment coordination.
• Strong data entry, organization, and attention-to-detail skills.
• Experience working across multiple systems and maintaining accurate records.
• Ability to manage high-volume administrative tasks in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Ability to prioritize workload, meet deadlines, and work independently.

Nice to Have

• Experience with ATS, HRIS, or onboarding platforms such as Rippling, Greenhouse and G-Suite.
• Experience coordinating background checks, onboarding, or offer administration.
• Strong learning agility and the ability to quickly adapt to new systems and processes.

If you don't meet every requirement but feel you have the right skills, potential, and motivation to succeed, we'd love to hear from you.

Why AMS?

At AMS, we come from every walk of life - and that's what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you

We are committed to pay transparency and fairness. For this role, the expected salary range is $45,600 - $60,000 CAD in Canada and $42,000 - $55,300 USD in the United States, plus applicable benefits. In Mexico, we offer a competitive salary and benefits package aligned with the local market.

This range is specific to the advertised locations and may not be applicable to other locations.

U.S. Corporate Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Canada Supplemental Medical/Dental/Vision, Life, Disability, RRSP/DPSP, Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.

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