Administrative Specialist

Temple University; Philadelphia (Philadelphia County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full medical, dental, vision coverage

Paid time off

11 Paid Holidays

Tuition remission - eligible employees

Retirement plan

Job summary

Temple University is seeking an Administrative Specialist to support the Institute for Genomics and Evolutionary Medicine (iGEM) in the College of Science & Technology. You will manage calendars, screen calls, prepare confidential documents, and assist with meetings and travel arrangements.

The role requires at least two years of administrative experience; an Associate’s degree is preferred. Excellent MS Office skills and strong communication are essential.

Qualifications

• At least two years of related administrative experience.
• An equivalent combination of education and experience may be considered.
• Experience in an academic environment is preferred.

Responsibilities

• Manage faculty calendars and contacts; screen calls and correspondence.
• Prepare records, agendas, notices, minutes, and resolutions for meetings.
• Arrange detailed travel plans and itineraries; compile travel documents.

Skills

Microsoft Office

Calendar management

Budget tracking

Verbal/written communication

Education

Associate's degree

Tools

Excel

Outlook

Job description

Temple University College of Science & Technology - Biology Department is searching for an Administrative Specialist.

Become part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage


• Paid time off


• 11 Paid Holidays (including the day after Thanksgiving & winter break)


• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE


• A generous retirement plan and so much more!

Salary Grade: T23

Learn more about the \"T\" salary structure here:

https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Salary Range: $32,000 - $42,000

Position Summary:

The Administrative Specialist in the College of Science & Technology provides administrative support for the day-to-day operations of the Institute for Genomics and Evolutionary Medicine (iGEM). Under general supervision, completes administrative tasks, such as management of faculty calendars and contacts, screens incoming calls and correspondence and responds independently when possible. Prepares records, agendas, notices, minutes, and resolutions for meetings. Composes and prepares confidential correspondence, reports, and other complex documents. Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings, prepares and reviews forms and specialized reports. Purchases supplies and equipment, keeps detailed records of all budget transactions. Serves as the front desk presence of the iGEM department. Assists students, professors and department visitors as needed. Regularly communicates with institute staff and collaborators to obtain and disseminate updated and accurate information regarding institute activities and reports. Keeps track of office supplies and submits orders through TU Marketplace to replenish inventory as needed. Assists in creating and managing special events and seminars by visiting guest speakers and researchers affiliated with iGEM. This includes booking event location, arranging catering, and assisting with the preparation of event materials. Performs other related duties as assigned.

Required Education & Experience:

At least two years of related administrative experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications:

• Associate's degree


• Experience in an academic environment

Required Skills & Abilities:

• *Proficiency with Microsoft Office Suite, particularly Excel and Outlook.


• *Ability to manage and prioritize several complex tasks simultaneously.


• *Ability to learn new tasks and software, and work with minimal supervision.


• *Ability to interpret and carry out general instructions and procedures.


• *Strong interpersonal skills and attention to detail.


• *Ability to operate standard office equipment.


• *Excellent written and verbal communication skills.


• *Excellent customer service skills with the ability to effectively interact with a diverse population of students, faculty and staff.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple Department of Public Safety at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Main Campus-Science, Education and Research Center

Job: Staff

Schedule: Full-time

Shift: Day Job

Employee Status: Regular