Associate Director, Finance and Admin

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Full medical, dental, vision coverage

Paid time off

9 Federally Observed Paid Holidays

3 Personal Days

Tuition remission - eligible employees

Job summary

Temple University’s School of Sport, Tourism and Hospitality Management seeks an Associate Director of Finance & Administration. The role oversees the school’s operating budget, tuition, endowments, and external contracts, while ensuring internal controls and efficient financial processes.

A hybrid on-campus/remote arrangement supports budget execution, payroll, and reporting duties. The position requires a Bachelor’s degree and at least four years of related budget management experience, with

Qualifications

• Bachelor's degree required.
• At least four (4) years of related budget management and operational experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Manage development, execution, and evaluation of the school's operating budget, tuition, and endowments.
• Process payroll for student workers and manage financial transactions.
• Prepare and process journal entries, invoices, check requests, and purchase orders.
• Review fund balances and enforce internal controls; support ad-hoc hiring of staff and contractors.

Skills

MS Office

Financial analysis

Budget development

Internal controls

Procurement cards

Confidential data handling

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Banner

Cognos

Kronos

TUmarketplace

Destiny1

Job description

Temple University's School of Sport, Tourism and Hospitality Management is searching for an Associate Director of Finance and Administration!

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• 9 Federally Observed Paid Holidays
• 3 Personal Days
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE
• A generous retirement plan and so much more!

Salary Range: $60,000 - $70,000

Position Summary

The School of Sport, Tourism and Hospitality Management (STHM) has a distinguished tradition preparing leaders in the sport, tourism and hospitality industries and consists of one academic department with multiple degrees that serves over 800 students with over 40 full-time faculty and staff. STHM is located on Temple University's main campus in the heart of Philadelphia, a city thriving with growth and opportunity.

The Associate Director of Finance & Administration will report to the Associate Dean of STHM. The incumbent is responsible for assisting in the development, execution, and evaluation of the school's operating budget, tuition, scholarships, endowments, external contracts, and adjunct/consultant hiring by providing support to administrative units, centers, departments, and research centers. The incumbent will manage and monitor revenue, budget expenditures including transactions, prepare and process journal entries, invoice payments, check requests, cash reimbursements, purchase orders, reconcile department credit cards, review and analyze fund balances; manage ad-hoc hiring of graduate externs, postdocs, adjuncts, and contractors; process payroll for student workers, and enforce operating policy and internal controls. The incumbent will assist with the identification of issues critical to the fiscal and administrative sustainability of STHM.

Performs other duties as assigned.

Job Details

• This position requires a background check for PII/Cash Handling responsibilities.

Required Education and Experience

• Bachelor's degree
• At least four (4) years of related budget management and operational experience
• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Experience within a higher education setting
• Experience using Banner applications

Required Skills and Abilities

• Demonstrated computer skills, and proficiency in MS Office Suite software programs including MS Word and MS Excel
• Demonstrated financial analysis skills, along with the ability to work with large data sets
• Demonstrated ability to develop budgets and perform financial audit and reporting functions
• Experience with Purchasing Cards, Cash, Checks, Credit Cards, or managing financial transactions
• Experience having access to Confidential or sensitive Personal Identifiable Information
• Excellent oral and written communication skills
• Strong interpersonal skills and customer service orientation, including the ability to interact with a diverse constituent population
• Proficiency in or ability to learn information systems including Banner, Cognos, Kronos, TUmarketplace, and Destiny1
• Strong attention to detail
• Demonstrated organizational and time management skills, along with the ability to handle multiple tasks with concurrent deadlines
• Demonstrated ability to work independently and in a team environment

This position is assigned a hybrid work arrangement (on-campus and remote) - the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement

In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report

contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Main Campus-Speakman Hall

Job: Staff

Schedule: Full-time

Shift: Day Job

Employee Status: Regular