LEAD MEDICAL SUPPORT ASSISTANT

U.S. Department of Veterans Affairs; Reno (NV); Sur place; USD 65 000 - 84 000; Plein temps

Résumé du poste

U.S. Department of Veterans Affairs in Reno seeks a Lead Medical Support Assistant to direct all MSA staff in Health Administration Service - Reno and MSAs at corresponding CBOCs. You will oversee scheduling, training, and adherence to procedures while ensuring efficient clinic operations.

The role requires expertise in VistA scheduling, CPRS, and Microsoft Office tools, and involves full-time hours with Swing/Night/Weekend shifts; telework is not available.

Qualifications

• Transcript must be submitted with your application.
• Certificate of Foreign Equivalency needed if using foreign education.
• Knowledge of VA policies and procedures is required.

Responsabilités

• Lead technical and administrative direction of all MSA staff in Reno and at CBOCs.
• Maintain clinic schedules and manage workflow to meet deadlines.
• Provide on-the-job training and ensure employees stay up-to-date with procedures.
• Coordinate with clinical and clerical staff to resolve delays and communications issues.

Connaissances

VistA

CPRS

Outlook

Word

Excel

Scheduling

Description du poste

• Department: Department of Veterans Affairs

This position has lead responsibilities for technical and administrative direction of all Medical Support Assistant (MSA) staff in Health Administration Service - Reno proper and responsible for the technical direction for all MSAs located at the CBOCs.

Key Responsibilities

Major duties include but not limited to: Ensures that all clinic administrative requirements are completed accurately, in a timely manner and are meeting established standards. Performs check on work in progress or spot check work not requiring review (filing) and review completed work to verify the supervisor's instruction on work sequence, procedures, methods and deadlines have been met. Performs audits upon supervisory request.

Provides on-the-job orientation and training to new employees and assures that current employee's are up-to-date on all procedural requirements and changes. Informs the supervisor of performance, progress, need for additional training or any problems encountered with employees. Develops and implements controls within the clinic setting and resolves problems as they occur, whenever possible.

He/she makes informative suggestions concerning personnel promotions, reassignments or recognition of outstanding performance and contributions. Contacts Veterans as appropriate to ensure optimal customer service regarding scheduling needs, or as needed by the Service Chief. Maintains clinic schedules, ·cancellations and other changes as requested by clinic providers and/or the supervisor.

He/she reschedules as necessary and assures that clinic activity flows at a steady pace. He/she keeps the Supervisor informed of all scheduling/cancellation problems. Evaluates and implements new policies and procedures pertinent to the duties of the staff. Establishes work priorities and ensures deadlines are met. Coordinates and reviews the work of the MSA.

Trains staff in job duties, safety procedures and medical center policies and establishes regular in-service training sessions. Resolves day-to-day problems and keeps the supervisor informed of situations that cannot be easily resolved or those that may have impact or interest beyond the immediate office.

Maintains contact with medical and clerical staff in various units, wards and ancillary services to resolve delays and communication difficulties in the administrative aspects of providing outpatient care. A thorough knowledge of pertinent laws, regulations and local policies regarding entitlement for care in the clinics is required.

This knowledge is utilized when providing recommendations to the clinical staff that, in turn, are able to determine appropriate treatment plans based on this information. Knowledgeable of Medical Care Cost Recovery requirements and assures that all insurance information, as well as other demographic information, is updated at each visit. The incumbent is able to explain to Veterans and staff the importance of MCCR activities.

Provides coverage for Supervisory MSA during scheduled and unscheduled absences, and acts as an assistant to the Supervisory MSA for completing of MSA scheduling, time keeping, certification of MSA competencies, as well as preparation of reports and audits and committee actions. High level of knowledge of medical terminology is essential to understand and transcribe doctor's orders and to fill out forms with correct and pertinent information.

Expert knowledge of PACT for insuring that patients are scheduled properly and that neither patient nor staff is subjected to inconvenience due to administrative oversight. Expert knowledge of outpatient clinical services available in order to arrange proper follow-through of patient treatment plans including the scheduling of outpatient follow up medical appointments and ancillary tests.

Expert knowledge of types of orders written by physicians, e.g., diets, tests, medications, plans, transfers, request for records, so that orders can be verified in the computer. Some orders are written with various chemical compounds, symbols, and abbreviations. The incumbent must have knowledge of the meaning of these various chemical compounds, symbols, and abbreviations.

The Lead MSA must have a high level of skill to schedules outpatient clinic appointments using Veterans Health Information Systems and Technology Architecture (VistA) scheduling options. The incumbent follows nationally/local established business rules to schedule appointments for Veterans. This includes clinic visits, consultations and entries into the Electronic Wait List (EWL).

He/she completes the mandatory national and local training requirements for the outpatient scheduling process. Must have ability to understand and utilize Microsoft Word and Excel as well as Outlook, CPRS and VistA at a minimum. Perform other duties as assigned and required by the supervisor.

Work Schedule: Full Time, Monday - Friday, (Requires Swing/Night, Weekend, and Holiday hours) Telework: Not Available Virtual: This is not a virtual position Financial Disclosure Report: Not required

Requirements & Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $64659 – $84059/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-11.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.