Administrative Specialist

U.S. Department of Veterans Affairs; Salt Lake City (UT); Remote; USD 62,000 - 80,000; Full time

Job summary

U.S. Department of Veterans Affairs seeks an Administrative Specialist to support executive operations within the Workforce Management and Consulting office.

The role focuses on organizing daily work, coordinating communications, and providing logistical support across the office. Major duties include developing concise narratives, maintaining calendars, and assisting with timekeeping, payroll questions, and policy research to inform leadership decisions.

Qualifications

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Providing support to senior leadership by organizing day-to-day operational work and managing assignments and taskings.
• Assisting with analyses, research and policy work for senior leadership.
• Developing narratives and summaries, including charts or graphs as needed.
• Maintaining calendars, scheduling meetings, and handling time/leave data variances.
• Interpreting regulations and directives, coordinating program awards, purchasing and building security access.
• Researching policy to respond to timekeeping and payroll questions.

Job description

• Department: Department of Veterans Affairs
• Location: Location Negotiable After Selection

This position is located in the Workforce Management and Consulting (WMC), Workforce Solutions (WS)office within the Veterans Health Administration (VHA). The incumbent reports to the Business Operations Supervisor in the WS office and supports all administrative office functions.

Key Responsibilities

This is a non-bargaining unit position. The initial application review cut-off for this job announcement is 50 applications. The first 50 applications received will be considered first. Applications received after the initial cut-off number (50 applications) may not receive consideration unless otherwise requested by management. If management requests additional certificates, applicants will continue to be reviewed in groups of 50 in the order they applied.

VA offers a comprehensive total rewards package: VA Total Rewards Work Schedule: Mon-Friday 8:00am-4:30pm Compressed/Flexible Schedule: Not Available Telework: Available Duty Location Status: Location Negotiable based in conjunction with RTO Mandate; Will work from a VA owned or leased space; Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work unless they are approved for an exception or exemption.

Any approval for a RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer. Position Description Title/PD#: Administrative Specialist/ PD02415-0 Financial Disclosure Report: Not Required Physical Demands: The work is primarily sedentary.

Major Duties: Providing support to senior leadership by independently organizing the day-to-day operational work of managing assignments and taskings, providing logistical support, office wide communications/briefings, and meeting assistance. Assisting with analyses research and policy work for senior leadership. Determining the best sources for information, the desired format and how best to obtain the information.

Developing concise narratives and summaries that may include charts, graphs or other materials as the situation dictates. Developing or improving office methods and procedures and independently recommending changes to administrative policy and ensuring work is completed in an efficient and timely manner, meeting established deadlines.

Utilizing computer programs and software to prepare electronic documents (spreadsheets, graphs and similar automated formats) for review/presentation purposes. Maintaining calendars by managing recurring meetings, scheduling appointments and conferences as well as unscheduled activities. Entering and analyzing daily Time and Leave system variances/rejects. Noting discrepancies and coordinating with supervisors for correction.

Receiving and reviewing regulations, directives, and memoranda on administrative functions. Interpreting such material and determining the extent to which the organization is affected and advising operating officials. Coordinating managing program award distributions, purchasing, Contracting Officer Representative 1, web page updates, informing staff of commitments and deadlines, and tracking of parking and building security employee access.

Researching policy to properly respond to timekeeping and payroll questions from staff and leadership.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://www.ed.gov/about/initiatives/international-affairs/recognition-of-foreign-qualifications

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $61722 – $80243/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-29.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-25 · Not affiliated with or endorsed by OPM or USAJOBS.gov