Administrative Specialist

Alaska Network on Domestic Violence & Sexual Assault; Juneau (AK); Remote; USD 40,000 - 55,000; Full time

Job summary

A leading organization focused on domestic violence and sexual assault prevention is seeking a Full-Time Administrative Specialist. This role involves providing essential accounting and human resource services, requiring strong bookkeeping skills and proficiency in various software. The position can be performed remotely within Alaska, making it a flexible opportunity for qualified candidates. The ideal applicant will have a keen attention to detail and excellent organizational skills, contributing to the efficient operation of the ANDVSA team.

Qualifications

• 2 years’ experience with bookkeeping.
• Working knowledge of Bookkeeping, Accounts Payable and Receivable, Invoicing.
• Strong communication skills – oral and written.

Responsibilities

• Perform monthly accounting duties including accounts payable and receivable.
• Assist with annual audit preparation and Form 1099 tasks.
• Prepare monthly staff timesheets and assist with new hire paperwork.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Invoicing

Communication

Attention to Detail

Organizational Skills

Tools

QuickBooks

Word

Excel

Outlook

Adobe

PowerPoint

Job description

Full-Time – Non-Exempt Position Range 14

The Administrative Specialist is a critical member of the ANDVSA team and interacts with all ANDVSA staff across all three offices and remote locations. This position may be performed remotely anywhere in Alaska where there is an internet connection. This position is supervised by the Grants and Administration Director.

Responsibilities

Provide accounting services:

• Perform monthly accounting duties that includes, but not limited to: accounts payable, accounts receivable, processing bank deposits, and ensuring accurate coding and classification in accounting system. This includes but is not limited to:
  • Monitor [e-mail] email
  • Input, code and scan all bills/invoices/travel packets and backup into QuickBooks
  • Scan and input all W-9’s and contracts to vendor files in QuickBooks
  • Prepare invoices for member dues from Member Programs
  • Prepare On-line Payment Requests and process on-line payments to vendors
  • Input bills and process payments
  • Assist in credit card reconciliation process
  • Record incoming receipts including monitoring and applying payments from IRIS
  • Process bank deposits
  • Process Travel Authorization and Reconciliations
  • Identify and record direct deposits into QuickBooks from State and federal system
• Assist with annual audit preparation
• Assist with annual Form 1099Misc/1099NEC/ and Form 5500 (Retirement)
• Other accountings related tasks as assigned

Provide human resource services:

• Prepare monthly staff timesheets
• Assist Grants and Administrative Director with posting of open positions
• Assist Grants and Administrative Director with preparation of new hire paperwork
• Assist Grants and Administrative Director with upkeep of Employee Handbook
• Assist Administrative Director with insurance enrollment
• Other human resource related tasks as assigned

Qualifications

Minimum Qualifications

• 2 years’ experience with bookkeeping
• Working knowledge of Bookkeeping, Accounts Payable and Receivable, Invoicing
• Proficiency with Word, Excel, Outlook, Adobe and PowerPoint
• Strong communication skills – oral and written
• Excellent Attention to Detail
• Exceptional organizational skills and ability to manage multiple projects simultaneously
• Ability to pass state and federal background check

Preferred Qualifications

• 3 years’ experience with bookkeeping
• 1 year prior experience in a non-profit fund accounting setting
• 1 year prior experience with Quickbooks

Supervision: Directly responsible to the Grants and Administrative Director

Hours: Monday – Friday – 37.5 hours per week

Location: In office – or remote if internet access and located in Alaska

ANDVSA is an Equal Opportunity Employer. This means that all persons are eligible to be employed without regard to their sex, sexual orientation, race, religion, disability, age, ancestry, serious medical condition, gender identity, or national origin. We welcome and encourage applicants from diverse groups to apply including, but not limited to, survivors of DVSA, Alaska Native, African American, Latino/a, Asian/Pacific Islander, and LGBTQI communities.